Bid Coordinator

McKee Utility • Prague, OK

1d • Onsite

About The Position

The Bid Coordinator will support the estimating department from the company’s Prague, Oklahoma office. This position is responsible for requesting and tracking vendor and subcontractor quotes, organizing bid documents, maintaining estimating information in HCSS, and assisting the estimating team throughout the bidding process. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines and communicating with vendors and subcontractors. This position is based at McKee Utility’s Prague, Oklahoma office. The role is primarily office-based, with occasional travel to other company offices, project sites, or pre-bid meetings as needed. Travel is expected to be limited.

Requirements

• High school diploma or equivalent.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional telephone and email communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Ability to learn HCSS HeavyBid and other company systems.
• Ability to work independently and collaboratively as part of a team.

Nice To Haves

• Previous experience in construction, estimating support, bid coordination, or office administration is preferred.
• Experience with HCSS HeavyBid or another construction estimating system is preferred.

Responsibilities

• Contact vendors, suppliers, and subcontractors to request project quotes.
• Distribute plans, specifications, and other bidding documents.
• Track outstanding quote requests and follow up before bid deadlines.
• Organize vendor and subcontractor quotes for estimator review.
• Enter, update, and maintain bid information within HCSS HeavyBid.
• Maintain organized electronic bid folders and estimating records.
• Track bid dates, addenda, pre-bid meetings, and submission deadlines.
• Download and distribute updated plans, specifications, and addenda.
• Maintain accurate vendor, supplier, and subcontractor contact information.
• Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation.
• Help ensure bid packages are accurate, complete, and submitted on time.
• Perform additional administrative duties as needed to support the estimating department.

Benefits

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match
• Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management
• Telehealth Coverage
• Prescription Drug Plan
• Pet Insurance
• Weight Management Drug Discount
• Discounted National Gym Membership Network
• Employee Assistance Program
• Paid Time Off
• Paid Holidays
• Bereavement Leave
• Short and long-term disability
• Life insurance
• Accidental death & dismemberment
• Voluntary life insurance
• Accident coverage
• Critical illness coverage
• Hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED