Bid Coordinator

Trane Italia•Little Rock, AR

6d•$43,542 - $61,180•Hybrid

About The Position

We are seeking a Bid Coordinator to support the development and submission of proposals. The ideal candidate will coordinate with cross-functional teams, manage timelines, and ensure all bid documents are complete, accurate, and submitted by deadline.

Requirements

Bachelor’s degree in business, communications, marketing, or a related field, or equivalent experience
Experience in bid coordination, proposal writing, sales support, or project coordination
Strong written and verbal communication skills
Excellent organization and time management
High attention to detail
Ability to manage multiple deadlines
Proficiency with Microsoft Office, especially Word, Excel, and PowerPoint

Nice To Haves

Experience with CRM, document management, or bid portal systems is a plus

Responsibilities

Coordinate the end-to-end bid and proposal process
Track deadlines, requirements, and submission schedules
Gather information from internal teams such as sales, engineering, finance, legal, and operations
Draft, format, and edit proposal content
Ensure submissions meet customer requirements and compliance standards
Maintain bid libraries, templates, and supporting documentation
Organize review meetings and follow up on action items
Submit final bid packages through customer portals or required channels
Support post-submission activities, including clarifications and lessons learned
Review tender documents, RFPs, RFQs, and ITTs