Bid Coordinator
Welsbach Electric Corp.•New York, NY
•$65,000 - $85,000•Onsite
About The Position
Welsbach Electric is looking for an organized, detail-minded Bid Coordinator to keep our estimating group running smoothly. You’ll be the backbone of the bid process — setting up each job, keeping our tracking and calendars current, chasing down documents and amendments, and making sure nothing slips through the cracks before a bid goes out. This is a busy role with a steady flow of bids each week, so good follow-through matters.
Requirements
- 2+ years in a construction, estimating, or office coordination role (electrical/construction )
- Strong organization skills and the ability to juggle several bids at once
- Comfortable with Excel, Outlook, and document/file management (Dropbox, network folders)
- Clear communicator who follows through and meets deadlines
Nice To Haves
- Familiarity with bid portals, bonds, or prequal paperwork is a plus — we’ll train the right person
- Experience with Accubid estimating software is a plus
- Experience with biding systems or public agency bids (DOT, DEP, MTA)
- Knowledge of bond system and FOIL requests
- Hands-on experience with Accubid (Anywhere or Pro)
- Familiarity with electrical core & shell and private (privatized) work across NYC, Northern NJ, and Long Island
Responsibilities
- Set up new estimates in our tracking sheets and bid calendar; assign estimate numbers and keep dates current
- Order and organize contract documents, drawings, and specs (set up network folders and bid books)
- Manage GC quote logs and invitations, and follow up with GCs to confirm who’s bidding
- Handle pre-qualification packages, bid bond requests, and insurance review paperwork
- Download and distribute amendments as they’re issued; keep Dropbox and bid books up to date
- Check plan holder lists weekly and help finalize bid documents and online pricing entries with the estimators
- Update tracking sheets with final numbers once a bid is submitted
- Maintain and submit the weekly bid list
- Process estimating and engineering payroll weekly
- Manage the Welsbach bids inbox — route amendments, and invitations to the right people
- Build prequalification packages and submit requests for bids
- Keep website accounts, contact lists, and the estimating records room in order
- Help with takeoffs when needed
Benefits
- Local Union #3 benefits
- competitive salary and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
