Bid Coordinator

Innovative Air•Boise, ID

About The Position

Innovative Air delivers HVAC solutions backed by technical expertise and strong manufacturer partnerships. With eight offices across Idaho, we help clients design and implement the best systems for their space—backed by hands-on support and industry know-how. At Innovative Air, people come first. We invest in our team’s growth and success, creating a place where your work matters and your career can take off. If you're ready to be part of something dynamic and meaningful, we’re excited you’re here. The Bid Coordinator evaluates potential opportunities and distributes to applicable salespeople for further evaluation and coordination. The Bid Coordinator manages all aspects of the project bidding process in coordination with the Sales Manager and Sales Team.

Requirements

Associate’s Degree with a minimum of two (2) years of related experience, or an equivalent combination of education and experience.
Proficiency in Microsoft Office and Adobe Acrobat required.
Exceptional written and verbal communications skills.
Ability and willingness to communicate in a clear, concise, and diplomatic manner.
Outstanding attention to detail.
Willingness to collaborate in a team setting.
Excellent organizational skills.
Ability to develop and maintain customer and stakeholder relationships based on trust.

Nice To Haves

Familiarity with HVAC systems and temperature control equipment preferred
Experience with review and understanding of construction drawings preferred.
Past experience as a construction project estimator for a mechanical or sheet metal contractor is desired.

Responsibilities

Review bid invites and opportunities in online plan centers daily
Identify likely projects to bid on based on company strengths and criteria
Publish and coordinate a bid list with our contractor customers weekly
Download, organize, and compile necessary plans and specifications
Manage the project bid list and disseminate information to the appropriate account manager
Add opportunities to database and download documents as requested
Provide bid lists and follow-up lists to Sales Manager weekly
Update and maintain the target projects list
Assist the Sales Manager with tracking key Innovative Air metrics around achieving the basis of design and minimizing product substitution requests with consulting engineer accounts
Own the substitution request process to ensure Innovative Air product approvals
Respond to customer bid queries (confirm whether Innovative Air is bidding or not)
Assist with scope development and product take-offs as requested by the Sales Team
Assist the sales team with bid-day communication of scopes, proposals, and pricing
Communicates with customers and their representatives, including building owners, mechanical contractors and field support staff