Bid Coordinator

Adaptive Teams

2d•Remote

About The Position

This is a full-time role for a partner agency in the self-storage industry, specializing in technology-driven storage solutions. They are dedicated to revolutionizing the construction process. As a nationwide developer and general contractor, they focus on simplifying every stage—delivering each project with consistency, quality, and precision.

Requirements

Strong spoken and written English (calls, emails, texts)
High-level Smartsheet skills and data hygiene
Professional, confident vendor communication
Ability to manage multiple deadlines without missing details

Nice To Haves

Construction procurement or bid coordination experience
Relentless follow-up discipline and comfort with vendor outreach
Sharp eye for scope detail and proposal review

Responsibilities

Run bid coverage for 8–15 active site improvement projects at a time
Source and qualify subcontractors nationwide for site improvement trades
Achieve 2 bids per scope (3 preferred) within a 12-day bid cycle
Outreach to 8 vendors per scope , with 2 structured follow-ups per vendor
Track vendor intent, availability, and constraints—early escalation when coverage is at risk
Review proposals for scope alignment, inclusions/exclusions, and gaps (no pricing negotiation)
Request clarifications to ensure true “apples-to-apples” bids
Maintain clean, detailed Smartsheet logs and upload all bid files consistently
Confirm and document vendor compliance (license, insurance, workers comp)
Perform OSHA Establishment Search checks and log factual notes
Deliver concise PM summary emails outlining coverage status, scope differences, and flags