Bid Coordinator
Affinity Group•Farmingdale, NY
•$16 - $25•Hybrid
About The Position
The Bid Coordinator processes bid-specific tasks within the K-12 channel and monitors the workflow of Affinity Group manufacturer bids. This role works in the Bid Management System to process and complete necessary steps to ensure the timely correspondence and arrival of professional documents to customers. The Bid Coordinator also approves sales agreement setup upon bid award and monitors competitive information.
Requirements
- High School Diploma / GED
- 1-2 years of experience with a food service brokerage agency foodservice operations management and/or national manufacturer calling on key regional accounts and/or operators
- Maintains knowledge of the Bid Management System along with other systems that pertain to the bid process
- Maintains knowledge of Federal Procurement guidelines, the National School Lunch Program, National School Breakfast Program, and the USDA Schools/Child Nutrition Commodity Program
- Maintains peer relationships in the field to share issues and ideas
- Excellent written, verbal, organizational and communication skills
- Problem-solving capabilities
- Ability to multi-task, prioritize and be able to work independently or within a team environment
- Must be accurate and have special attention to detail
- Must be able to scan and configure documents
- Must understand pricing logic
Responsibilities
- Assists and supports the K-12 school team
- Assumes responsibility for bids in assigned territories
- Prepares bids in bid management system
- Customizes bids to meet customer requirements
- Prepares pre-final and final bid documents and all supporting documents as needed
- Proofs bids for accuracy prior to submission to customer
- Reviews and approves the setup of bid vendor sales allowance in bid management system
- Sends bid quotes to distributors or schools if a direct quote
- Enters commodity orders into Processor Link & checks monthly to ensure schools are using their commodity pounds accordingly
- Approves and audits sales agreements that have a direct impact to margin dollars
- Performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
