Bid Coordinator - Preconstruction (MEP)

Upchurch • Oxford, MS

2d

About The Position

The Bid Coordinator – Preconstruction supports the MEP estimating and preconstruction teams by managing bid administration, organizing project documentation, building and maintaining estimating folder structures, coordinating bid invitations, and ensuring accurate, compliant, and on-time proposal submissions.

Requirements

• 1-4 years of preconstruction or estimating support experience.
• Familiarity with mechanical construction preferred.
• Experience with BuildingConnected, iSqFt, Bluebeam, and Excel.
• Strong organizational and communication skills.

Responsibilities

• Maintain standardized folder structures.
• Set up new opportunities in estimating systems.
• Organize project documentation including plans, specs, and addenda.
• Maintain RFI and addenda logs.
• Assemble proposal packages.
• Update BuildOps CRM+ when directed.
• Manage ITB processes using bid platforms.
• Maintain subcontractor databases.
• Coordinate pre-bid meetings and job walks.
• Serve as primary bid communication point.
• Manage company bid calendar.
• Support bid-day activities and proposal delivery.
• Ensure correct bid forms and compliance.
• Maintain file naming conventions and version control.
• Track KPIs and maintain dashboards.
• Support process improvement and onboarding.

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holiday pay.
• Opportunities for professional development and certification assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed