Beverage Program Coordinator

Chowgirls Catering•Minneapolis, MN

11h•Onsite

About The Position

The BEVERAGE PROGRAM COORDINATOR will prepare, batch, pull, organize, maintain and inventory Chowgirls Cordial bar & beverage products. This role works closely with the Operations & Hospitality teams to ensure quality of product, event logistics are in order, and to train and supervise bar staff. This position reports to the BEVERAGE PROGRAM MANAGER (BPM).

Requirements

Must be at least 21 years of age to comply with alcohol service regulations
Ability to obtain and maintain any required alcohol service certifications
Valid driver’s license
Ability to lift and carry 40 lbs and work in a fast-paced environment
Availability to work evenings, weekends, and events as needed

Responsibilities

Maintain a safe working environment for all staff, in accordance with OSHA, MN Department of Health, and Chowgirls Handbook Guidelines
Be knowledgeable of and administer state, county, and city liquor laws during all bar operations
Maintain working and general knowledge of Chowgirls internal bar rules, procedures, and policies and act as a knowledge resource for other staff, ensuring compliance
Actively participate in “Pre-Packet”review of the week’s upcoming events with BPM and ABPM to troubleshoot any possible logistical issues and compile questions for the Event Specialists
Utilize the Packet Notes event summary to create the weekly Cordial prep lists and Equipment Pull sheets
Assist BPM with picking up will-calls at various distributors as assigned
Attend all pertinent bar meetings as requested
Communicate daily happenings, misdeliveries, and similar with the BPM
Proficiency and full utilization of CG core software such as Google Workspace, Nowsta, Bamboo, Total Party Planner (TPP), Ramp, and other systems as required
Accurately code and submit receipts and invoices within 24 hours of purchase
Assist with upkeep of all Cordial inventory areas, ensuring proper storage and inventory management
Ensure security of all alcohol products
Ensure perishable products (juices, syrups, fruit) are maintained and stored in accordance with Serf-Safe and internal standards
Receive alcohol and beverage deliveries and stock liquor room upon order delivery organizing by First In, First Out (FIFO)
Ensure invoices and/or receipts are delivered to BPM
Reset, clean and organize liquor room, outdoor cooler, and reach-in coolers/freezers, N/A cooler maintaining proper labels and sanitization
Ensure BTB cooler is emptied of any unsecured alcohol stock as soon as possible post Sales tastings
Conduct regular HQ liquor and N/A inventories with Cordial Leadership Team
Coordinate and execute production of all batch for specialty cocktail orders, or N/As beverage pulls, etc for all events, maintaining quality and consistency
Inform BPM or Assistant Bar Program Manager (ABPM) of any additional staffing needs for support
Create and maintain all stock bar syrups, mixers, tinctures, and garnishes per Chowgirls bar setup standards
Keep inventory of clean, stocked bar tools in working order, notifying BPM of replacement needs as they arise
Log all alcohol or other products utilized for anything other than event needs – ie. waste, R&D, tastings, etc on the Waste Tracking/Transfer Sheet
Keep inventory of clean, stocked bar tools in working order, notifying BPM of replacement needs
Work with BPM on special request beverage creation and seasonal menu updates as requested
Pull and label all bar stock for events as assigned via Bar Pull Sheets
Expo of all bar events to the designated bar leads, going over all inventory and pertinent event logistics
Physically separate, organize, and label N/A event pulls including packaged N/A Beverages (store-bought and housemade)
During scheduled hours, be available to go onsite as needed for both typical bartending and bar leads shifts, and for training purposes
During scheduled hours, be a resource to on-site staff during events by facilitating real-time event needs (in tandem with the Hospitality department)
As directed, program POS (Point of Sale) for each cash bar as & print appropriate menu for guest as directed
Adjust and print any corresponding beverage menus needed for Off Premise Catering (OPC) services as assigned
Managing and updating short-cut links on community computers for Bar Leads to access with their Bar Return Pull Sheets
Participate in and assist the Beverage Program Manager (BPM) with Bartender & Bar Lead training
In collaboration with the BPM, lead and support Bar Staff in strategic and hospitable execution of bar service onsite, ensuring they are following the standardized set up procedures and operating in line with State and City Liquor Laws and Chowgirls Cordial Policies and Procedures
As assigned, visit events to evaluate bartending staff, procedures, and equipment/design execution in order to identify opportunities for improvement or additional training
Ensuring onsite staff are inventorying stock immediately before and after each event (within the same day/night as event)
Proactively communicate work and personal schedule through Slack
Attend and actively participate in all required company meetings
Respond to internal and external communications within 12 hours
Present a professional positive attitude among coworkers, vendors, and clients
Facilitate information flows throughout workplace
Maintain availability for communication by phone, Slack, and email
Participate in Chowgirls training programs
Cultivate general knowledge of Chowgirls handbook, history, values, and vision
Guide peers and Chowgirls forward by sharing identified strengths or skill areas of specialization
Commit to professional development, building a broad portfolio of skills and increasing mastery of current skills
Uphold Chowgirls’ commitment to Diversity, Equity, and Inclusion
Maintain employee privacy at all times
Be aware of MN employment laws
Keep all Chowgirls information confidential, including internal documents, policies, procedures, recipes, and customer/venue/vendor information
Maintain general knowledge of Chowgirls handbook, history, values, and vision
Always promote Chowgirls in a positive light at the office, on social media, and in the community