Benefits Coordinator

Quintairos, Prieto, Wood and Boyer, P.A.•Pinecrest, FL

3d•Onsite

About The Position

The Benefits & Leave Coordinator supports the administration of employee benefits, workers’ compensation, and leave of absence programs, ensuring compliance with federal and state regulations while delivering high-quality employee experience.

Requirements

Working knowledge of federal and state employment and benefits regulations (FMLA, COBRA, ADA, HIPAA, ERISA, ACA).
Strong organizational, analytical, detail-oriented, and problem-solving skills.
Excellent written and verbal communication skills.
Ability to manage confidential information with discretion.
Proficiency with HRIS platforms and Microsoft Office (Excel, Word, Outlook).
Ability to work independently and prioritize multiple deadlines.
Minimum 2 years of experience in Human Resources or Benefits Administration within a centralized organization.

Nice To Haves

Bachelor’s degree in Human Resources or related field.
PHR or similar HR certification.
Law firm or professional services experience.

Responsibilities

Manage benefit enrollments, including medical, dental, vision, life insurance, STD/LTD, HSA, and voluntary plans.
Ensure new hires enroll/waive benefits; enter these manually when necessary.
Audit COBRA administration and respond to participant inquiries.
Assist with open enrollment activities, including employee communications and benefits materials.
Assist with providing benefits overview and individualized guidance to new hires and existing employees.
Assist with processing qualified life events (e.g., marriage, birth, change in medical coverage, etc.) accurately and in a timely. Change personal information with carriers as necessary.
Maintain benefits records, files, and documentation within HRIS and Benefits Cloud systems.
Communicate benefit deduction changes or adjustments to payroll.
Distribute ID cards and plan-related communications upon request.
Administer FMLA, personal, educational, parental, and bereavement leaves in compliance with applicable laws.
Provide required FMLA Rights, applications, invoices, intermittent leave instructions, certification reminders, disability information and benefit continuation to employees on leave. Confirm return to work date and medical clearance is provided prior to returning to work. Notify the 3rd party leave administrator of new leave requests and notify of return-to-work dates. Notify Payroll Administrator of paid/unpaid time off prior to payroll processing deadlines.
Maintain accurate FMLA and leave records in HRIS and third-party systems.
Coordinate leave documentation, approvals, tracking, and return-to-work processes.
Review and file STD/LTD claims and vendor communications.
Notify payroll of unpaid leave periods and benefit premium requirements.
Process benefit invoices for unpaid FMLA leaves.
Ensure compliance with posting requirements for federal and state employment laws.
Submit and track workers’ compensation claims.
Coordinate with the carrier to ensure timely resolution and claim closure.
Distribution of annual Workers' Compensation notices for each office.
Assist with benefits-related audits and compliance reporting (ACA, ERISA, 401(k)).
Assist with providing data and documentation for internal and external audits.
Monitor and support ongoing regulatory compliance initiatives.