Benefits Assistant

Nelson Mullins Riley & Scarborough • Columbia, SC

1d • Onsite

About The Position

The HR Assistant plays a key role in supporting our HR operations and overall team success. In this role, you’ll work closely with the Benefits Team while assisting with administrative responsibilities and cross-functional projects that keep our department running smoothly. This is a great opportunity to develop practical HR skills, learn from experienced professionals, and make a real impact. If you’re organized, a team player, and excited to grow your career in human resources, we encourage you to apply.

Requirements

• Stellar administrative skills and proficiency with the Microsoft Office Suite.
• Ability to thoroughly proofread, prioritize work, and manage multiple tasks effectively.
• Strong work ethic, initiative, and drive.
• Excellent communication skills and the ability to provide professional, employee-facing support.
• Foundational understanding of federal and state compliance requirements—including ADA, COBRA, and HIPAA.
• 2–3+ years of experience in employer benefits administration.

Nice To Haves

• Prior law firm experience is helpful but not required.

Responsibilities

• Serve as a first point of contact for employees and partners, providing responsive and knowledgeable support.
• Deliver high-level administrative assistance to multiple members of the Benefits Team while ensuring excellent customer service across the firm.
• Manage weekly, monthly, and quarterly census filings with various vendors.
• Reconcile benefits invoices against enrollment data to ensure accuracy.
• Prepare retirement plan and other benefits-related invoices for payment, including applicable consulting fee invoices.
• Maintain employee personnel files by scanning, indexing, and safeguarding confidential documents in compliance with firm policies and regulatory requirements.
• Process mailings related to firm-sponsored benefits programs.
• Assist with drafting, distributing, and tracking required Benefits Plan compliance notices.
• Assist with benefits-related audits and filings, including Form 5500 submissions.
• Organize and maintain confidential employee benefits records.
• Prepare and send eligibility and enrollment notices—including initial 401(k) plan communications.
• Contribute to special projects and additional administrative duties as assigned.

Benefits

• Opportunities to participate and play roles in various pro bono and community service initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed