Benefits Analyst

Sun Chemical Corporation•Parsippany-Troy Hills, NJ

5d•Onsite

About The Position

Sun Chemical, a member of the DIC Group, is a leading producer of packaging and graphic solutions, color and display technologies, functional products, electronic materials, and products for the automotive and healthcare industries. Together with DIC, Sun Chemical is continuously working to promote and develop sustainable solutions to exceed customer expectations and better the world around us. With combined annual sales of more than $8.5 billion and 22,000+ employees worldwide, the DIC Group companies support a diverse collection of global customers. Sun Chemical Corporation is a subsidiary of Sun Chemical Group Coöperatief U.A., the Netherlands, and is headquartered in Parsippany, New Jersey, U.S.A. For more information, please visit our website at www.sunchemical.com or connect with us on LinkedIn or Twitter. This position works with the Health & Welfare (H&W) recordkeeper for processing new hires, qualified life events, terminations, and on-going administration. It tracks all new hires and qualified life events to ensure elections are entered and dependent supporting documentation is submitted. The role works closely with the vendor to ensure seamless delivery of H&W services to union and non-union employees, and updates the system as necessary. The Benefits Analyst audits exception and enrollment reports to identify and resolve processing and eligibility errors and discrepancies. They are responsible for quality assurance and timely receipt of vendor and payroll interfaces from the H&W recordkeeper. The role prepares a weekly report (pending new hires, life events, dependents turning 19 years or aging out) and distributes it to the HR team. Responsibilities include administrative tasks relating to Flexible Spending Accounts and Health Savings Accounts, Life and AD&D claims, QMCSO and Medicare forms, and age reduction letters. The analyst forwards benefits continuation letters to employees for payment of premiums while on unpaid Leave without Pay. They track receipt of payments, update spreadsheets, deposit checks, reconcile reports, and follow up with HR regarding the collection of employee contributions. The role runs payroll reports for those on leave of absence status, and audits leave start/end dates against payment of employee contributions. They send late payment notifications and terminate coverage for those on unpaid Leave of Absence status who do not pay timely in accordance with policy. The analyst provides contribution updates to the H&W recordkeeper for the continuation of Healthcare Flexible Spending Account during unpaid leave. This position processes vendor premiums monthly using automated reports generated by the H&W system or other internal reports. They work with insurance carriers/third party administrators, account representatives, and the H&W recordkeeper to resolve discrepancies in reports and payments. The analyst tracks payments with accounting and creates internal reports for management. The Benefits Analyst works collaboratively with Sun’s HR Shared Services, Payroll, and HR teams on H&W benefit issues related to claims and eligibility. They research issues with necessary parties in a timely and accurate manner. This role updates internal benefits files and plan information as needed to include union contracts, plan provisions, headcount reports, and premium/employee rate schedules. They provide participant data from enrollment/recordkeeping systems to government agencies/consultants/etc. The analyst participates in open enrollment planning, testing, and dual year administration for union and non-union employee groups. They assist the Benefits team on various projects as necessary. The position focus is Health & Welfare (50% leave administration, 50% general administration) and may assist with Defined Benefit/Defined Contribution administration as needed.

Requirements

3-5 years working in a HR Benefits or Shared Services environment with a corporate employer, insurance carrier, or outsourcing company in benefits administration.
Ability to multi-task and work in a team-based and fast-paced environment.
Excellent customer service skills and attitude.
Strong sense of urgency, attention to detail, accuracy, verbal and written communication skills.
Knowledge of general leave policies, federal and state leave laws, short- and long-term disability, and FMLA.
Knowledge of HIPAA, COBRA, ERISA, Internal Revenue Code Section 125 and other qualified plans.
Solid skills in Word, Excel, PowerPoint, and outsourced recordkeeping systems.

Nice To Haves

Work with SAP SuccessFactors, ADP Payroll, WorkForce Software, and SharePoint is preferred.

Responsibilities

Works with Health & Welfare (H&W) recordkeeper for processing new hires, qualified life events, terminations, and on-going administration.
Tracks all new hires and qualified life events to ensure elections are entered and dependent supporting documentation is submitted.
Works closely with vendor to ensure seamless delivery of H&W services to union and non-union employees, and updates system as necessary.
Audits exception and enrollment reports to identify and resolve processing and eligibility errors and discrepancies.
Responsible for quality assurance and timely receipt of vendor and payroll interfaces from H&W recordkeeper.
Prepares weekly report (pending new hires, life events, dependents turning 19 years or aging out) and distributes to HR team.
Administrative tasks relating to Flexible Spending Accounts and Health Savings Accounts, Life and AD&D claims, QMCSO and Medicare forms, and age reduction letters.
Forwards benefits continuation letter to employees for payment of premiums while on unpaid Leave without Pay.
Tracks receipt of payments, updates spreadsheet, deposits checks, reconciles reports, and follows up with HR regarding collection of employee contributions.
Runs payroll reports for those on leave of absence status, and audits leave start/end dates against payment of employee contributions.
Sends late payment notifications and terminates coverage for those on unpaid Leave of Absence status who do not pay timely in accordance with policy.
Provides contribution updates to H&W recordkeeper for the continuation of Healthcare Flexible Spending Account during unpaid leave.
Processes vendor premiums monthly using automated reports generated by H&W system or other internal reports.
Works with insurance carriers/third party administrators, account representatives, and H&W recordkeeper to resolve discrepancies in reports and payments.
Tracks payments with accounting and creates internal reports for management.
Works collaboratively with Sun’s HR Shared Services, Payroll, and HR teams on H&W benefit issues related to claims and eligibility.
Researches issues with necessary parties in a timely and accurate manner.
Updates internal benefits files and plan information as needed to include union contracts, plan provisions, headcount reports, and premium/employee rate schedules.
Provides participant data from enrollment/recordkeeping systems to government agencies/consultants/etc.
Participates in open enrollment planning, testing, and dual year administration for union and non-union employee groups.
Assists Benefits team on various projects as necessary.