Benefits Administrator

Great Plains Tribal Leaders Health•Rapid City, SD

5d•Onsite

About The Position

This position is responsible for the administration of all benefits and retirement programs including, but not limited to, medical, dental, vision, life/AD&D insurance, short- and long-term disability, wellness program, employee assistance program, worker's compensation, and 403(b) plan. The Benefits Administrator ensures accurate benefit enrollments in HRIS, providing vendors precise eligibility data. They administer comprehensive benefits and retirement programs, manage and administer complete processes for leaves of absence, and process plan changes for qualifying life events. The role also coordinates and manages worker’s compensation claims, oversees and administers the Paid Time Off (PTO) leave donation program, and audits, reconciles, and maintains the accuracy and compliance of benefit deduction codes within payroll systems. A key responsibility is ensuring organizational compliance with federal regulations, leading annual open enrollment activities, and updating and distributing required annual notices. The Benefits Administrator also leads benefit deduction management as the primary liaison between Human Resources and Payroll departments, coordinates retirement deductions for 403(b) retirement plans, and conducts HRIS and payroll system audits. They are responsible for configuring and testing open enrollment systems to ensure accurate benefit deduction calculations and system functionality.

Requirements

Participates in Core Connections training and applies GPTLHB Core Connections concepts and practices in their work.
Familiarity and/or experience working with American Indian populations and respect for and knowledge of traditional, cultural, and spiritual practices of diverse American Indian communities, as well as an ability to work with other culturally and ethnically diverse populations.
Proficiency with computer programs (Word, Excel, PowerPoint) and other Internet technologies.
Valid driver’s license must be kept current, and certificates, credentials or licenses must be kept current and consistent with regulations required by applicable federal, state and/or grant regulations as applies to position.
Work in a cooperative and professional manner with OHC and GPTLHB staff.
Treat Great Plains tribes and collaborators with dignity and respect.
Utilize effective verbal and written communication skills.
Advance personal educational development by attending training sessions and seminars as appropriate.
Exemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors and guests.
Foster a work environment of wellness, courtesy, friendliness, helpfulness and respect.
Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or personalities.
Maintain and ensure organizational privacy and confidentiality.
Promote an alcohol, tobacco and drug-free lifestyle.

Responsibilities

Ensure accurate benefit enrollments in HRIS, providing vendors precise eligibility data.
Administer comprehensive benefits and retirement programs including medical, dental, vision, life/AD&D insurance, short-term and long-term disability, wellness programs, Employee Assistance Program (EAP), worker’s compensation, and 403(b) retirement plans.
Manage and administer complete processes for leaves of absence including medical, personal, educational, military, disability, and Family and Medical Leave Act (FMLA) leaves.
Process plan changes for qualifying life events.
Coordinate and manage worker’s compensation claims, including compliance with federal guidelines, facilitating return-to-work strategies, and ensuring accurate and timely claims processing.
Oversee and administer the Paid Time Off (PTO) leave donation program, tracking balances and managing donation windows.
Audit, reconcile, and maintain the accuracy and compliance of benefit deduction codes within payroll systems (e.g., ADP).
Ensure organizational compliance with federal regulations, including but not limited to HIPAA, ADA, COBRA, FMLA, and worker’s compensation laws.
Lead annual open enrollment activities, including scheduling presentations, preparing benefit materials, and distributing compliance notices.
Update and distribute required annual notices.
Lead benefit deduction management as the primary liaison between Human Resources and Payroll departments.
Coordinate retirement deductions for 403(b) retirement plans and manage interagency retirement contributions such as those involving Indian Health Service (IHS) and Defense Finance and Accounting Service (DFAS).
Conduct HRIS and payroll system audits, perform system integrity checks, and support updates related to benefit administration and payroll deductions.
Configure and test open enrollment systems to ensure accurate benefit deduction calculations and system functionality.