BASE Program Implementation Specialist
About The Position
Help Build Exceptional Before & After School Programs for Local Youth At the Whatcom Family YMCA, we believe every child deserves a safe, supportive place to learn, grow, and thrive. We're looking for a highly organized, solutions-oriented BASE Program Implementation Specialist to help power our Before and After School Enrichment (BASE) programs across multiple locations throughout our community. If you're passionate about youth development, enjoy coordinating operations behind the scenes, and thrive in a fast-paced environment where every day makes a difference, we'd love to meet you. Why You'll Love This Role As the BASE Program Implementation Specialist, you'll play a critical role in ensuring our school-age programs run smoothly, efficiently, and safely. You'll coordinate logistics, manage resources, support staff, analyze program data, and help create the operational foundation that allows children and families to have outstanding YMCA experiences. This is the perfect opportunity for someone who enjoys balancing administration, problem-solving, and relationship-building while making a meaningful impact in the community.
Requirements
- Minimum two years of experience in program operations, administration, youth programs or related fields.
- Strong organizational skills with the ability to manage multiple projects and priorities.
- Experience with data tracking, reporting, and administrative systems.
- Proficiency with Microsoft Office Suite, Google Workspace, and database management systems.
- Valid driver's license with acceptable driving record and ability to operate YMCA vehicles.
- Ability to meet all YMCA and state licensing background check requirements.
- Passionate about serving youth and families, with a commitment to the YMCA mission.
- Strong communication skills with youth and adults is essential.
- Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
- Commitment to inclusion and compliance with the Americans with Disabilities Act (ADA).
- Child Abuse Prevention for Supervisory Staff; CPR; First Aid; AED; Bloodborne Pathogens; TB test; MERIT background check, provide MMR vaccine records, Food Handler Permit.
- 30 Hour STARS School Age Basic Training required
Responsibilities
- Coordinate daily operational systems supporting multiple BASE program sites
- Manage program materials, equipment, and supplies across locations
- Monitor inventory and oversee purchasing, distribution, maintenance, and replacement of resources
- Maintain organized, safe, and welcoming program environments
- Track attendance, absences, and program records
- Support budgeting processes, purchasing, invoicing, and expense tracking
- Maintain accurate operational documentation and reporting systems
- Identify efficiencies and recommend process improvements
- Support staff with devices, software platforms, and communication tools
- Collect and analyze operational data to support decision-making and continuous improvement
- Identify challenges and provide actionable recommendations to leadership
- Ensure compliance with YMCA standards and state licensing requirements
- Support staffing needs as necessary to maintain safety and licensing ratios
- Promote safe, inclusive, and high-quality youth experiences
- Follow all youth protection policies, mandated reporting requirements, and abuse prevention practices
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
