BASE & Camp Staffing Specialist

Whatcom Family YMCA•Bellingham, WA

22h•$22 - $26•Onsite

About The Position

The Whatcom Family YMCA is looking for a BASE & Camp Staffing Specialist to help recruit, hire, schedule, and support the incredible staff who make our Before & After School Age Enrichment (BASE) and Camp programs possible. Our BASE and Camp programs provide safe, engaging, and enriching experiences for children throughout Whatcom County. Behind every successful program is a dedicated team, and you'll play a key role in making sure those teams have the support they need to succeed! As our BASE & Camp Staffing Specialist, you'll work closely with the Director of After School & Camp Programs, program leadership, and Human Resources to ensure our programs are staffed with qualified, caring, and enthusiastic employees.

Requirements

Experience with screening and placement of staff as well as demonstrated knowledge of establishing staffing schedules and patterns.
Ability to perform under deadlines, multi-task, and effectively communicate within a team atmosphere.
Have a working knowledge of child development, behavior management, positive conflict resolution and social emotional learning.
Basic computer knowledge including but not limited to Microsoft programs, Google, etc.
Minimum age of 18 years or older.
High School Diploma, required
Ability to model YMCA core values of respect, responsibility, caring and honesty.
Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
Sufficient strength, agility, and mobility to perform essential functions of position and to safely supervise children’s activities including but not limited to swimming, rockwall climbing, van driving, etc.
Must be able to sit, stand, walk for multiple hours.
Must be able to lift 20-50-100 pounds (i.e. food delivery packages, supply shipments, etc.).
While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
The employee frequently is required to sit and reach, and must be able to move around the work environment.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
The noise level in the work environment is usually moderate.

Nice To Haves

Minimum two years related experience in managing staff scheduling, preferred.
Two years experience supervising others, preferred.
Prior experience working in a licensed child care environment, preferred.
Minimum of 12 quarter credits in any 100 level course or above, preferred.
Experience in staffing coordination, scheduling, recruiting, human resources, or child care programs is a plus!

Responsibilities

Review applications, conduct initial candidate screenings, coordinate interviews, and help welcome new team members to the Y.
Coordinate daily schedules across multiple program locations, manage substitute coverage, and adjust staffing to meet program needs and required staff-to-child ratios.
Serve as a resource for employees by managing time-off requests, helping resolve scheduling challenges, and providing guidance on program procedures.
Oversee timecard accuracy, assist with payroll preparation, and maintain organized staffing and employee records.
Track required employee certifications and training to ensure compliance with YMCA and Washington State DCYF requirements.
Help facilitate onboarding and orientation so new team members feel prepared, supported, and excited to get started.
Partner with program leaders to anticipate staffing needs, identify solutions, and continuously improve processes.
Occasionally provide direct support in our child care programs to help ensure a safe, positive experience for children.
Participate in recruitment events, family activities, and our annual fundraising campaign.