Banquet Office Coordinator

AJS Hotels • Louisville, KY

13d • Onsite

About The Position

The Banquet Coordinator will provide administrative support to the Banquet Department, and serve as a primary source of coordination between Banquet Management and Event Services.

Requirements

• Due to the nature of hospitality, a flexible schedule is required.
• Good verbal communication skills.
• Good computer skills including word, excel and outlook.
• Ability to read and interpret document such as safety rules, operating & maintenance instructions and procedure manuals.
• Ability to write routine reports & correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Competent at working independently on recurring projects.

Nice To Haves

• Prior administrative and banquet experience is strongly preferred.

Responsibilities

• Process invoices into Birchstreet for accounts payable processing.
• Type correspondence, memos, forms, recipes, labels, etc.
• Scan, fax, email and make copies as needed.
• Ordering office supplies for the department.
• Run reports: monthly/quarterly/ytd.
• Maintain filing.
• Set up appointments with vendors when needed.
• Act as liaison between vendors (wine, entertainment, etc.) and management.
• Coordinate Food & Beverage and BEO meetings, print agendas, take minutes.
• Create BEO packets daily/weekly.
• Enter work issues or repairs needed.
• Handle all administrative needs.
• Assist with payroll as needed.
• Other duties as assigned.

Benefits

• medical
• dental
• 401k
• a complimentary meal in the associate cafeteria
• complimentary parking
• a discounted monthly TARC bus pass

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed