Aviation Secretary/ Program Assistant

Georgia Department of Revenue•Rome, GA

21d•Onsite

About The Position

Georgia Northwestern Technical College is seeking qualified applicants for the position of Aviation Secretary/Program Assistant to be located at the GNTC Aviation Training Center. This full-time position will report to Jon Byrd, Executive Director of Aviation. The role may require travel to other campuses to meet operational requirements and may sometimes vary from normal business hours due to FAA PSI testing scheduling and/or occasional weekend promotional events. This position requires an on-campus work environment presence and does not offer a telework option. This position is located at the Aviation Training Center, not at the Floyd County campus.

Requirements

High school diploma or equivalent
5 years’ experience providing support at a high level
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
Knowledge of standard office administrative practices and procedures
Knowledge of business principles
Proficient in spelling, punctuation, grammar, and other English language skills
Proven experience of producing correspondence and documents
Proven experience in information and communication management
High school graduate or equivalent
Six (6) months of related work experience

Nice To Haves

Familiar with the Banner program
Familiar with GNTC policies and procedures
Familiar with TCSG policies and procedures
Aviation based background
Experience in the field of aviation
Six (6) months employment experience
Good command of English language skills (spoken and written)
Capable of multi-tasking
Customer service oriented

Responsibilities

Conduct FAA knowledge testing per PSI testing standards
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings (Advisory Committee)
Take, type and distribute minutes of meetings (Advisory Committee)
Implement and maintain office systems (FAA Records)
Maintain schedules and calendars
Arrange and confirm appointments (Advisement, FAA Testing, etc.)
Communicate verbally and in writing to answer inquiries and provide information
Liaison with internal and external contacts
Coordinate the flow of information both internally and externally
Operate office equipment
Manage office supplies
Distribute incoming correspondence
Answer, screen and transfer inbound phone calls
Receive and interact with incoming visitors and clients
General clerical duties including photocopying and mailing
Coach and train new faculty and staff
Provides secretarial and clerical support to management and the program instructors
Receive visiting guests, determine the nature of the client’s business and refer to appropriate personnel
Answer telephone inquiries and refer to appropriate personnel
Proofreads and edits documents for content, context, accuracy and consistency
Maintains filing and record keeping systems
Maintains office supply inventory
Other duties assigned