Auxiliary Program Coordinator (Part-Time)

Brooklyn Waldorf School•Brooklyn, NY

3d•Onsite

About The Position

The Brooklyn Waldorf School (BWS) is seeking an Auxiliary Program Coordinator to manage the day-to-day administration of its Grades Afterschool Program. This role involves overseeing scheduling, registration, enrollment, staffing, timesheets, family communications, and student supervision. The Coordinator will collaborate with faculty, the Business Office, Communications, and school leadership to ensure the program is well-organized, safe, and adheres to school procedures. BWS is a vibrant school serving over 160 students from pre-K to grade 8, committed to an education that integrates critical thinking, emotional intelligence, and the arts, founded on Rudolf Steiner's principles. The school values a balanced and well-rounded school life, encouraging students to become agents of change. The faculty is diverse, with both experienced Waldorf teachers and newcomers. Teachers at BWS focus on the holistic development of students, including their academic, emotional, artistic, and physical growth, tailoring curriculum to reflect the local urban environment and community values. Founded in 2005 by parents and Waldorf graduates, BWS has grown to include Parent-Child, Early Childhood, Elementary, and Middle School programs.

Requirements

Experience working in an afterschool, extended-day, youth, or school-based program environment.
Strong organizational, planning, and time-management skills.
Ability to manage multiple priorities in a dynamic school environment.
Strong written and verbal communication and interpersonal skills.
Proficiency with Google Workspace and the ability to learn school registration, database, and related technology systems.
Ability to work collaboratively and professionally with children, families, faculty, staff, and community members.
Understanding of, or openness to learning about, Waldorf education and pedagogy.
Sound judgment and the ability to identify and appropriately escalate safety, student, family, or staffing concerns.

Responsibilities

Coordinate the daily operation of the Grades Afterschool Program, including student transitions, attendance, dismissal, staff schedules, classroom assignments, and student coverage.
Provide direct supervision and care of students and remain on-site until all students have been safely dismissed.
Coordinate age-appropriate program offerings with faculty and relevant pedagogical leadership.
Work with the Music Director to coordinate the supervision and movement of students attending afterschool instrument lessons.
Support a safe and appropriately supervised afterschool environment.
Ensure afterschool staff understand and follow emergency, attendance, dismissal, incident-reporting, and classroom-use procedures.
Coordinate classroom and shared-space schedules and ensure spaces are used and returned in accordance with school procedures.
Escalate significant student, family, staffing, or safety concerns to school leadership.
Maintain accurate registration forms, emergency information, attendance records, incident reports, enrollment data, and other program documentation.
Coordinate registration, billing information, and enrollment updates with the Business Office.
Track enrollment and program participation to support staffing, scheduling, and approved program budgets.
Communicate attendance information for students participating in instrument lessons or other related programming.
Serve as the primary program contact for families and respond to routine questions or concerns.
Partner with pedagogical leadership and faculty to align auxiliary programming with school priorities.
Develop program descriptions and collaborate with the Communications team on registration materials and family communications.
Participate in relevant meetings related to auxiliary and afterschool programming.
Support school-wide events, festivals, and community activities, including event setup and breakdown as assigned.
Coordinate childcare arrangements for designated school evening events.
With advance scheduling and approval, provide occasional support outside regular program hours for school events or activities related to the role.
Support the planning and coordination of the School's Summer Camp Program for Summer 2027, including schedules, staffing, registration, family communications, space coordination, and required documentation.