Auxiliary Program Coordinator (Part-Time)

Brooklyn Waldorf School•New York, NY

4d•$24 - $32•Onsite

About The Position

The Auxiliary Program Coordinator manages the day-to-day administration of BWS's Grades Afterschool Program, including scheduling, registration, enrollment, staffing, timesheets, family communications, and student supervision. The Coordinator works collaboratively with faculty, the Business Office, Communications, and school leadership to ensure the program is organized, safe, and aligned with established School procedures. The Brooklyn Waldorf School is a vibrant and dynamic school nestled in the heart of Bedford-Stuyvesant. The Brooklyn Waldorf School provides an education that meets the needs of each student in a developmentally appropriate manner, integrating critical thinking, emotional intelligence, and a deep connection to the arts through the curriculum founded by Rudolf Steiner. Through leading a balanced and well-rounded school life, students are expected to understand themselves as agents of change in an ever-evolving world. Our faculty hails from all over the world and includes both seasoned Waldorf teachers and those new to Waldorf education. Serving over 160 students from pre-K to grade 8, teachers typically remain with a class through multiple grades, forming deep relationships over time. BWS teachers care for their students as whole individuals and provide not only for their academic development, but also for their emotional intelligence, artistic capacities, and physical knowledge of their surrounding environment. Teachers develop their own classroom content through active engagement with curricular resources prepared by our Faculty Council and reflect our local urban environment and community values. The Brooklyn Waldorf School was founded in 2005 by a body of parents and Waldorf graduates who sought a nurturing space within the city where their children could discover and explore their inner potential. As the school community grew, classes expanded to include Parent-Child, Early Childhood, Elementary, and Middle School.

Requirements

Experience working in an afterschool, extended-day, youth, or school-based program environment.
Strong organizational, planning, and time-management skills.
Ability to manage multiple priorities in a dynamic school environment.
Strong written and verbal communication and interpersonal skills.
Proficiency with Google Workspace and the ability to learn school registration, database, and related technology systems.
Ability to work collaboratively and professionally with children, families, faculty, staff, and community members.
Understanding of, or openness to learning about, Waldorf education and pedagogy.
Sound judgment and the ability to identify and appropriately escalate safety, student, family, or staffing concerns.

Responsibilities

Coordinate the daily operation of the Grades Afterschool Program, including student transitions, attendance, dismissal, staff schedules, classroom assignments, and student coverage.
Provide direct supervision and care of students and remain on-site until all students have been safely dismissed.
Coordinate age-appropriate program offerings with faculty and relevant pedagogical leadership.
Work with the Music Director to coordinate the supervision and movement of students attending afterschool instrument lessons.
Support a safe and appropriately supervised afterschool environment.
Ensure afterschool staff understand and follow emergency, attendance, dismissal, incident-reporting, and classroom-use procedures.
Coordinate classroom and shared-space schedules and ensure spaces are used and returned in accordance with school procedures.
Escalate significant student, family, staffing, or safety concerns to school leadership.
Maintain accurate registration forms, emergency information, attendance records, incident reports, and enrollment data, and other program documentation.
Coordinate registration, billing information, and enrollment updates with the Business Office.
Track enrollment and program participation to support staffing, scheduling, and approved program budgets.
Communicate attendance information for students participating in instrument lessons or other related programming.
Serve as the primary program contact for families and respond to routine questions or concerns.
Partner with pedagogical leadership and faculty to align auxiliary programming with school priorities.
Develop program descriptions and collaborate with the Communications team on registration materials and family communications.
Participate in relevant meetings related to auxiliary and afterschool programming.
Support school-wide events, festivals, and community activities, including event setup and breakdown as assigned.
Coordinate childcare arrangements for designated school evening events.
With advance scheduling and approval, provide occasional support outside regular program hours for school events or activities related to the role.
Support the planning and coordination of the School's Summer Camp Program for Summer 2027, including schedules, staffing, registration, family communications, space coordination, and required documentation.