Automotive Dealership Accounting Clerk

Ocean Mazda Roswell•Roswell Township, SD

About The Position

Ocean Mazda Roswell is seeking an experienced, organized, and detail-oriented Automotive Dealership Accounting Clerk to support daily dealership accounting operations. The role includes deal processing, accounts payable, accounts receivable, reconciliations, general accounting, recordkeeping, and administrative support. The successful candidate will have previous automotive dealership accounting experience and will maintain accurate documentation, follow established procedures, communicate discrepancies promptly, and handle sensitive financial information confidentially. The position works with Sales, Finance & Insurance, Service, Parts, Accounting, and other departments in a fast-paced dealership environment.

Requirements

Previous automotive dealership accounting experience is required.
Knowledge of dealership accounting procedures and terminology.
Experience with accounts payable, accounts receivable, deal processing, or general ledger accounting.
Familiarity with dealership management systems.
Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
Strong numerical accuracy and attention to detail.
Excellent organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines.
Strong written and verbal communication skills.
Ability to maintain confidentiality of sensitive financial information.
Dependable attendance and punctuality.
Professional and team-oriented attitude.

Nice To Haves

Experience working in a franchised automotive dealership is strongly preferred.
CDK experience is strongly preferred.
Experience processing new and used vehicle deals.
Experience with automotive dealership general ledger accounts and reconciliations.
Experience with accounts payable and vendor statement reconciliation.
Experience with dealership accounting schedules.
Experience supporting month-end closing procedures.
Previous experience working with a dealership Controller or corporate accounting team.
An associate degree in Accounting, Finance, Business Administration, or a related field is a plus.

Responsibilities

Review and process new and used vehicle deal documentation for accounting purposes.
Verify deal jackets include required paperwork and supporting documentation; identify missing information or discrepancies and coordinate corrections.
Assist with posting vehicle sales transactions into the dealership management system and maintain accurate vehicle sales and accounting records.
Work with Sales, Finance & Insurance, and Accounting personnel to resolve documentation issues and track outstanding deal-related items.
Review and process vendor invoices, verify supporting documentation and approvals, code expenses to general ledger accounts, and assist with vendor payments.
Maintain accounts payable records, research invoice discrepancies, communicate with vendors and internal departments, and assist with vendor statement reconciliations.
Assist with posting and recording customer and vendor payments and maintain accurate accounts receivable records and supporting documentation.
Research outstanding balances and payment discrepancies, reconcile receivable accounts, and follow up on outstanding items as directed by Accounting Management.
Assist with daily accounting entries, transaction posting, general ledger and schedule reconciliations, and review of schedules for outstanding or aging balances.
Research accounting discrepancies and assist with resolving outstanding items.
Support month-end accounting procedures and reporting deadlines; prepare spreadsheets, reports, and accounting summaries as requested.
Maintain organized accounting files, reports, transaction records, and financial documentation; scan, upload, and file documents.
Respond professionally to accounting-related inquiries and coordinate with Sales, Service, Parts, Finance & Insurance, and other departments.
Maintain confidentiality of employee, customer, vendor, and financial information; follow internal controls, accounting procedures, and company policies.
Support Accounting Management with special projects and financial reviews, and perform other accounting responsibilities as assigned by the Controller or Accounting Management.