Authorization & Reconciliation Specialist (52214)
About The Position
Person in this position will be responsible for the authorization and reconciliation of services for STOP participants. This role requires strong attention to detail, organizational skills, and knowledge of basic accounting and financial recordkeeping practices. The specialist will handle various fiscal documentation, assist clients with CalFresh applications, and resolve billing discrepancies. Maintaining accurate financial records and ensuring compliance with agency policies are key aspects of this position. The role also involves embracing and embodying the mission, vision, and goals of WestCare Foundation.
Requirements
- Strong attention to detail and organizational skills.
- Knowledge of basic accounting, bookkeeping, and financial recordkeeping practices.
- Strong computer skills, including proficiency with Microsoft Office (especially Excel) and database and/or financial management systems.
- Excellent documentation and recordkeeping skills.
- Ability to prioritize tasks, manage multiple deadlines, and work independently.
- Ability to maintain confidentiality and provide professional customer service when interacting with clients, vendors, and staff.
- Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required.
- Ability to obtain and maintain CDCR (California Department of Corrections & Rehabilitation) Clearance.
- CPR Certification, First Aid Certification, and an annual Tuberculosis test.
Nice To Haves
- Experience reconciling accounts, processing invoices, or handling accounts payable preferred.
- A Bachelor's degree from an accredited college or university in Accounting, Business Administration, Finance, or a related field is preferred.
- Equivalent combinations of education and relevant fiscal or administrative experience may be considered.
Responsibilities
- Review authorizations for therapeutic services and ensure the database reflects accurate records.
- Reconcile vendor invoices and statements to ensure accurate billing and timely payment.
- Process check requests, purchase requests, reimbursements, and other fiscal documentation in accordance with agency policies.
- Maintain and reconcile petty cash while ensuring accurate recordkeeping and compliance with fiscal procedures.
- Assist clients with CalFresh applications, recertifications, and benefit-related documentation.
- Review, research, and resolve billing discrepancies, payment issues, and vendor inquiries.
- Maintain accurate financial records, supporting documentation, and data entry in agency databases and financial systems.
- Collect, organize, and maintain documentation related to staff travel, purchases, and other program expenditures for audit and reporting purposes.
- Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
- Perform other duties as assigned.
Benefits
- Some travel is required
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
