Audit Administrator

Arizona Department of Administration•Phoenix, AZ

4d•Hybrid

About The Position

Administers an auditing department, as assigned, through four to seven subordinate managers. Meets with managers and staff to discuss audit functions regarding operational, financial, audit compliance, and personnel policies. Schedules and directs staff meetings; attends meetings with agency leadership and inter-agency coordination; may develop technical material as it relates to financial, tax, and audit systems. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

Minimum of seven years of audit experience or closely related field
Minimum of five years of supervisory experience overseeing a team of auditors or closely related field
Degree in Business, Accounting, Public Administration, or related field
Certified Internal Auditor (CIA), Certified Public Accountant (CPA), Certified Fraud Examiner (CFE), Certified Information Systems Auditor (CISA) and/or Certified Government Auditing Professional (CGAP)
Knowledge of organizational and administrative procedures
Knowledge of auditing methods and systems of generally accepted auditing standards, risk assessments, contract and fiscal management
Research methodologies , statistical sampling and quality assurance, Arizona Revised statutes
Principles of strategic planning, performance management
Managerial practices and supervisory techniques
Applying and interpreting federal and state laws, rules and regulations
Policies and procedures established for the work system
Work effectively with external auditors i.e. Office of procurement, Office of Accounting mathematical and computational skills, Facilitation
Ability to compose clear and concise audit reports, analyze accurate and relevant audit information
Communicate effectively

Responsibilities

Actively participating in the interviewing and hiring processes and ensuring successful functional onboarding of new employees
Planning, assigning, coordinating and overseeing daily work of direct reports in alignment with strategic, operational, and tactical priorities of the organization
Conducts regular one-on-one meetings providing constructive, balanced, regular performance feedback, coaching and mentoring
Setting reasonable stretch performance goals and conducting mid-year and annual performance appraisals
Recognizing and rewarding performance excellence, culture championship, and continuous improvement efforts
Communicating and enforcing agency policies and programs
Applying corrective action, addressing complaints and resolving problems in a timely fashion, involving and collaborating with leadership and Human Resources as appropriate
In collaboration with Division leadership and Talent, develops and executes a plan for retaining and developing talent to meet current and future business objectives
Engaging in performance management calibration and talent review evaluations
Collaborating with direct reports on their professional development and growth
Inspiring staff to continue to build their skill and craft while keeping ahead of the curve for the future challenges
Training, mentoring, and coaching employees
Assisting with developing leadership succession plans for the department
Serves as the subject matter expert to team members for complex, escalated tax audit issues
Examining, investigating, and reviewing records, reports, audit files and management practices
Reviewing and approving complex cases
Resolves high profile or sensitive matters which may involve conferring with taxpayers, lawyers, accountants or legislators to determine and articulate policies.
Compiles and interprets statistical data
Plans and organizes tax audit department programs and procedures
Prepares detailed reports on audit findings, reports to management about asset utilization and audit results, and recommends changes in operations and financial activities
Works with external stakeholders to support clarification and agency processes.
Ensure inventory levels meet service level agreements, engage in problem solving to address gaps, provide support to remove roadblocks.
Works with external stakeholders to support agency needs.
Remains current on all laws, regulations, policies, and best practices related to taxation through regular engagement in activities such as: self-directed research, conferring with other practitioners and technical experts; subscriptions to regulatory/legal/industry newsletters and briefs; membership industry associations and attendance at meetings/events; and or participation in training and others continuing education opportunities.
Collects and analyzes data to detect deficient controls, duplicated effort, extravagance, fraud, or non-compliance with laws, regulations, and management policies
Attends staff meetings and huddles of work unit or district; and may cascade and track information as indicated
Completes all required training in a timely manner.
Participates in assigned work teams as appropriate.
May complete periodic metrics, projects, huddle boards and reports as requested.
Prepares for and actively participates in 1:1 coaching with supervisor
Maximizes work processes and deliverables through lean principles within the Arizona Management System (AMS); and provides recommendations for process improvement, and engages in continuous improvement efforts as assigned.
Engages as project leader, project business lead, and SMEs as applicable to ensure the successful execution of all mandated and non mandated projects.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
Top ranked Arizona State Retirement System (ASRS) provides 100% employer matched contributions (enrollment eligibility will be effective after 27 weeks of State employment).
ASRS provides a lifelong benefit based on years of service earned, or worked, and your ending salary.