Audio Marketing and Operations Assistant

Hachette Book Group•New York, NY

About The Position

Hachette Audio seeks an Audio Marketing and Operations Assistant to support its SVP and other operations staff with administrative duties. Our small, dynamic department produces and sells over 700 titles a year, across all popular genres and with award-winning and bestselling authors. This position will afford a great view across various functions of different publishing operations, as the department encompasses Production, Marketing, Sales, Managing Editorial, and Publicity roles. Ideal candidates will be extremely detail oriented, discreet, professional and able to balance multiple projects with varying due dates and recurrence at once.

Requirements

Proficiency in Outlook, Excel, Word
Strong communication skills (verbal and written) with the aptitude to communicate effectively in both individual and group settings
Excellent organizational skills with the ability to multi-task, prioritize and manage time effectively while also ensuring accuracy of work through attention to detail.

Nice To Haves

Previous administrative assistant experience is a plus; proprietary program training will be provided in house.
Prior experience or interest in book publishing a plus

Responsibilities

Create and upload Soundcloud links and audiograms for all Hachette Audio and client titles
Upload studio/marketing assets to asset management system for company wide access
Create and distribute digital audio codes for authors, agents and HBG staff
Process and track production/plant/vendor invoices and trigger union payments
Maintain and update Narrator Database
Schedule departmental meetings and draft weekly status meeting minutes
Maintain departmental process documentation
Submit quarterly music use reports
Maintain department organization chart and Bookends data
Order supplies for team/WB Mason ordering