Attorney Recruitment Assistant

ArentFox Schiff•Chicago, IL

30d•$60,000 - $72,000

About The Position

The Attorney Recruitment Assistant provides administrative and operational support for attorney and law student recruitment, onboarding, attorney departures, and other Legal Talent initiatives. The role supports recruiting activities, maintains recruiting records and Workday transactions, coordinates schedules and logistics, and helps deliver programs and events across the attorney lifecycle. The assistant works closely with the Legal Talent team and attorneys to provide a positive candidate and employee experience and ensure recruiting, onboarding, and employee lifecycle processes run efficiently. The position supports attorney and law student recruitment from job posting and candidate communications through interviews, offers, pre-employment requirements, and hiring. It also coordinates the summer associate program, assists with attorney onboarding and departure processes, monitors Workday and departmental mailboxes, processes expenses and invoices, maintains data, and supports reporting, events, projects, and system improvements. This is an hourly, non-exempt position eligible for an overtime plan that exceeds minimum legal requirements. The anticipated good-faith base salary range in Chicago is $60,000 to $72,000 per year. Certain positions are eligible for a performance-based bonus payable monthly or annually. The firm describes its benefits as including medical, dental, vision, profit-sharing, generous paid time off, and a flexible reimbursement account for personal well-being expenses, along with other benefits.

Requirements

Bachelor's degree required.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Strong written and verbal communication skills, with the ability to communicate professionally and effectively with candidates, attorneys, search firms, law students, and internal stakeholders.
Excellent organizational and time-management skills, strong attention to detail, and ability to manage multiple priorities in a fast-paced environment.
Demonstrated ability to provide exceptional customer service and maintain positive working relationships with individuals at all levels of the organization.
Ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment.
Strong problem-solving skills and ability to follow established processes while adapting to changing business needs.
Ability to work independently and collaboratively within a team environment.
Ability to learn and effectively use Workday and other recruiting, onboarding, and employee lifecycle systems.

Nice To Haves

Coursework or concentration in Human Resources, Business Administration, Communications, or a related field.
One to two years of administrative, recruiting, human resources, professional services, legal, or other relevant office experience.
Experience supporting recruiting, onboarding, talent management, or employee lifecycle processes.
Experience working with Workday, an applicant tracking system (ATS), a human resources information system (HRIS), or other enterprise business systems.

Responsibilities

Assist with drafting and posting job openings on internal and external recruiting platforms.
Support attorney, law student, and other recruiting initiatives, including candidate sourcing, application review, and recruitment activities.
Maintain accurate candidate, requisition, and recruiting data in Workday and related recruiting systems.
Monitor recruiting workflows and transactions to ensure timely completion of approvals, candidate movements, dispositions, offers, and hiring activities.
Coordinate interview scheduling and logistics, candidate communications, attorney interviewer coordination, travel arrangements, and recruiting materials.
Assist with communications involving legal search firms, candidates, law students, law school career personnel, and internal stakeholders.
Distribute, collect, and track interview evaluations and feedback.
Coordinate documentation, approvals, and system activities for offers and hiring.
Coordinate pre-employment requirements, including background checks, conflicts review, reference checks, and onboarding documentation.
Assist with candidate correspondence, recruiting reports, and related administrative processes.
Support planning and execution of recruiting programs, summer associate activities, orientation programs, and other Legal Talent events.
Troubleshoot recruiting transactions and workflow issues within Workday and related systems.
Maintain recruiting records and documentation in accordance with firm policies and record-retention requirements.
Coordinate communications with incoming summer associates and their onboarding, orientation, and other onboarding activities.
Support scheduling of summer associate training sessions, meetings, and social events; maintain program calendars, materials, and resources.
Track summer associate assignments, evaluations, and other program-related information; process program expenses and reimbursements; and prepare materials for evaluations and offer discussions.
Support day-to-day administration of the summer associate program.
Assist with onboarding transactions in Workday and monitor task completion; coordinate onboarding logistics with firm departments.
Schedule orientation meetings and onboarding activities, and prepare and distribute new-hire communications, arrival notices, and orientation materials.
Process and track Workday employee lifecycle transactions related to hires, transfers, status changes, and departures.
Assist with preparing and distributing attorney departure notices and communications.
Provide administrative support to members of the Legal Talent team.
Monitor and respond to the Workday Inbox and departmental recruiting mailboxes, ensuring timely follow-up, routing, and resolution of requests.
Respond to inquiries from candidates, attorneys, search firms, and firm personnel.
Process departmental expenses, invoices, reimbursements, and related documentation.
Review, update, and process information in Workday and other Legal Talent systems to support data integrity.
Assist with maintaining accurate recruiting and employee data and support system enhancements, testing, and process improvement initiatives.
Assist with reports, audits, and data requests related to recruiting and attorney lifecycle activities.
Prepare reports, presentations, and other departmental materials as needed.
Assist with meetings, training programs, recruiting events, and special projects; participate in departmental initiatives.
Perform other duties as assigned.