Temporary Attorney Recruiting Assistant

Fenwick & West LLP•San Francisco, CA

9d•Hybrid

About The Position

Fenwick is seeking an Attorney Recruiting Assistant who will provide general administrative support to the Summer Program and lateral recruitment functions of the Recruiting Department. This position can be based in our Silicon Valley (CA) or San Francisco (CA) office locations and offers a hybrid schedule that requires three days on-site per week with the possibility of additional required in-office days depending on business and client needs. The schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 9:00 am - 6:00 pm. The estimated duration of this assignment is 6 months.

Requirements

Knowledge of attorney recruiting processes.
Ability to manage multiple priorities under deadline pressure.
Ability to communicate and interface with others effectively.
Excellent attention to detail.
Computer proficient with the ability to enter information to a database
Proficient in MS Office and recruiting database software, preferably Workday and LawCruit.
Excellent organizational skills.
At least 1 year of administrative experience.
Bachelor's degree required.

Nice To Haves

Experience in a law firm or professional service setting a plus.

Responsibilities

Monitor and maintain Recruiting Department inbox, including responding to inquiries and sharing emails with the appropriate parties as needed.
Assist with applicant correspondence and submission process.
Maintain inventory of physical recruiting supplies including recruitment, brochures, marketing materials, and promotional items.
Maintain electronic files and records, including annual file clean-up and records management.
Process invoices for payment using appropriate billing accounts.
Handle check requests and departmental invoices.
Update and maintain recruiting calendar and contacts.
Assistant with summer associate and lateral candidate interview process, including scheduling meetings and evaluation forms, scheduling follow-up interviews, and greeting candidates online.
Compile evaluations for the Recruiting Committee and/or Practice Area Leaders, update and maintain applicant records in Workday and other platforms, and monitor follow-up communications.
Assist with preparing for OCI including registration, resume organization, and interviewer outreach.
Handle offer correspondence and new hire processing.
Coordinate expense and cost sharing for all candidates.
Maintain expense records, initiate reimbursement requests and process reimbursement requests for payment.
Update and maintain recruiting databases, including Lawcruit, Workday, SmartSheet and other platforms as needed.
Assist with various aspects of planning and executing the Firm’s annual Summer Program, including orientation and event planning, assistance with Summer Associate Work Assignment System, tracking evaluations, and coordinating mid- and end-of-summer reviews.
Attend Summer Program events on an as-needed basis.
Work closely with Recruiting department team members on various tasks, including but not limited to: assisting with spring presentations and receptions, program and travel arrangements, Summer Program events, meeting and conference room and food reservations, lateral hiring and candidate follow up.
Design and create Attorney Recruiting newsletters as needed.
Perform other related duties as assigned.