Assistant

Hogan Lovells•Baltimore, MD

2d•$65,000 - $92,500•Onsite

About The Position

We are seeking a highly organized and service-oriented Attorney Assistant to provide administrative and legal support to attorneys and other team members in a fast-paced legal environment. This role is ideal for a proactive professional who enjoys managing multiple priorities, building strong client relationships, and serving as a trusted partner to attorneys. The successful candidate will possess strong administrative and organizational skills, exceptional attention to detail, and the ability to manage sensitive and confidential information with professionalism and discretion. Experience supporting attorneys, coordinating complex schedules, handling legal documentation, and managing billing processes is highly desirable.

Requirements

Strong organizational, prioritization, and multitasking abilities.
Excellent verbal and written communication skills.
Advanced proficiency in Microsoft Office Suite.
Exceptional attention to detail and commitment to producing high-quality work.
Strong problem-solving skills and a proactive approach to work.
Ability to adapt to changing priorities and deadlines.
Commitment to outstanding client service.
Ability to build effective relationships with attorneys, colleagues, and clients.
Willingness to learn, take initiative, and contribute to a collaborative team environment.
E-filing experience is required.

Nice To Haves

Two (2)+ years of administrative support experience.
Experience within a law firm or professional services environment.
Legal billing and electronic billing experience.
Knowledge of legal terminology, court procedures, and legal documentation.
Microsoft Office Specialist (MOS) certification.
Associate or bachelor's degree.

Responsibilities

Manage attorney calendars, scheduling meetings and coordinating with clients and colleagues across multiple time zones.
Serve as a primary point of contact for clients, providing responsive, professional, and high-quality service.
Review and prioritize attorney emails and phone calls, helping to manage workflow and administrative responsibilities.
Maintain client and contact information within firm databases and marketing systems.
Open new matters, conduct conflict checks, and prepare engagement letters.
Enter, review, edit, and finalize attorney time entries.
Handle monthly client billing, including electronic billing, proforma review, narrative edits, budget tracking, and client inquiries.
Prepare expense reports and process vendor invoices.
Coordinate domestic and international travel arrangements.
Prepare, edit, format, proofread, and finalize legal and business documents.
Organize and maintain client files, including records retrieval and off-site storage coordination.
File legal documents with state and federal courts; e-filing experience is required.
Prepare annual and supplemental audit letter responses.
Prepare quarterly Lobbying Disclosure Act reports.
Coordinate conference calls, video conferences, client meetings, catering, and audiovisual requirements.
Assist with special projects and provide support to team members as needed.
Maintain the highest level of confidentiality regarding firm and client information.
Utilize technology and firm resources to improve efficiency and client service.