Attendant: People & Culture (Human Resources Assistant)

Ottawa Humane Society•Ottawa, ON

3d•CA$22 - CA$25•Onsite

About The Position

The Attendant: People & Culture is responsible for providing administrative and operational support to the People & Culture team by assisting with employee records management, recruitment, onboarding, and general HR functions to support organizational needs.

Requirements

Secondary school diploma or equivalent
Enrollment in or completion of post-secondary studies in Human Resources, Business Administration, or a related field, or one (1) year of experience in Human Resources administration.
Strong organizational and administrative skills with attention to detail
Professional working proficiency in spoken and written English is required
Strong communication and interpersonal skills, including the ability to handle confidential and sensitive information with tact and discretion
Proficiency in Microsoft Office applications (Word, Excel, Outlook)
Candidates must be between 15 and 30 years of age at the beginning of the employment period
Candidates must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
Candidates must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

Nice To Haves

Experience with HRIS is an asset

Responsibilities

Provide administrative support, including digitizing, filing, data entry, and document preparation
Assist with recruitment activities, including screening applications, completing reference checks, and coordinating interviews
Support onboarding processes, including completing new hire request forms, arranging first day details, and scheduling orientation sessions
Support training programs through delivery coordination, participant registration, accurate recordkeeping and communications and logistics.
Ensure confidentiality and proper handling of sensitive employee information
Participate in team meetings and provide support on departmental projects and initiatives as required
Maintain employee records and HR databases, ensuring information is accurate and up to date
Respond to routine employee inquiries and direct staff to appropriate resources, policies, and procedures
Support the activities of volunteers, students, and work placements and provide training and orientation as required
Be thoroughly familiar with pertinent legislation, regulations, guidelines, OHS policies, procedures, and collective agreement
Produce and maintain accurate reports, records, and files
Participate in supervision, evaluation, training, and other meetings as required
Participate in the identification and evaluation of OHS program goals and objectives
Participate in professional development opportunities
Represent the OHS in a professional manner
Participate in public relations and promotional activities as required