Attendance Secretary - 8 hrs day - Klamath Union High School

Klamath Falls City Schools • Klamath Falls, OR

4d • Onsite

About The Position

The High School Attendance Secretary is responsible for maintaining accurate student attendance records and supporting school operations related to student accountability and safety. This position serves as a key point of contact for students, families, and staff regarding attendance matters and ensures compliance with district policies and state requirements. The Attendance Secretary plays a critical role in promoting student engagement and consistent school attendance.

Requirements

• High school diploma or equivalent required.
• Previous office or clerical experience preferred.
• Bilingual preferred.
• Experience in a school setting or with student information systems is highly desirable.

Nice To Haves

• Strong organizational and data management skills.
• Attention to detail and accuracy in record-keeping.
• Ability to communicate effectively with students, families, and staff.
• Proficiency in computer systems and student information systems.
• Ability to manage multiple tasks in a fast-paced school environment.
• Strong interpersonal skills and a customer-service mindset.
• Ability to handle sensitive information with discretion and professionalism.

Responsibilities

• Maintain accurate daily attendance records using the student information system.
• Monitor, verify, and update absences, tardies, and early dismissals.
• Communicate with parents/guardians regarding student absences and attendance concerns.
• Process and record excused and unexcused absences in accordance with district policy.
• Generate and distribute attendance reports for administrators, counselors, and teachers.
• Notify administration and counselors of chronic absenteeism and attendance trends.
• Assist with truancy processes, including letters, documentation, and follow-up communication.
• Serve as the primary contact for attendance-related inquiries from staff, students, and families.
• Collaborate with administration, counseling staff, and support teams to improve student attendance.
• Maintain confidentiality of student records in compliance with FERPA and district guidelines.
• Assist with front office duties as needed, including answering phones and greeting visitors.
• Support emergency procedures by maintaining accurate daily student attendance records.

Benefits

• Generous Health, dental, and vision contribution from the district.
• PERS Retirement: The district assumes and pays the 6% average employee contribution to the Oregon PERS system.
• Student loan forgiveness for those who qualify.
• Opportunity to work with a diverse student population.
• District-supported child care is available.
• Work in a highly supportive environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED