Clarenceville Schools Attendance Secretary

Oakland Schools•Livonia, MI

1d•Onsite

About The Position

At Clarenceville Schools, we take pride in being a close-knit district with a big heart. Serving students across Livonia, Farmington Hills, Redford, and many others through our Schools of Choice program, our community is built on strong connections and a shared dedication to student success. As an Attendance Secretary, your work is both meaningful and essential—you play a key role in supporting our families each day and ensuring our schools run smoothly. We offer a welcoming, supportive work environment and actively encourage internal growth and professional development for our staff. If you are a organized, dependable professional looking to make a positive impact in your local school community, we invite you to apply.

Requirements

High School Diploma or equivalent (GED)
Strong organizational and time-management skills
High level of proficiency with standard office technology, including Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets, Drive), phone systems, and general office machinery
Demonstrated ability to communicate clearly, professionally, and empathetically with diverse stakeholders, including students, parents, staff, and community members under varied conditions
Uncompromising commitment to maintaining strict confidentiality of student records and sensitive information in compliance with the Family Educational Rights and Privacy Act (FERPA) and district guidelines
Proficient typing / word processing skills
Skilled proofreading and office management skills
Ability to multi-task with the proven ability to prioritize, maintain meticulous records, meet strict deadlines, and handle frequent interruptions
Ability to pass required fingerprinting / background check

Nice To Haves

Knowledge of / experience working with student information systems - ideally MI-STAR (Student information database system)
Previous secretarial, clerical, or administrative support experience, preferably in a public school or fast-paced office environment

Responsibilities

Maintain accurate daily attendance records, process late arrivals/early dismissals, and communicate directly with families to resolve unexcused absences or attendance concerns
Monitor attendance thresholds and regularly generate official attendance notification letters to families in alignment with district truancy protocols
Assist building administration with student scheduling updates, locker assignments, and resolving student locker issues
Update and maintain the school's digital master calendars and official website pages with accurate daily and upcoming event information
Prepare and submit required state compliance reports, Count Day data, year-end documentation, progress reports, transcripts, and official student rosters within mandated deadlines
Manage grade reporting processes, report card distribution, cumulative record files, honor roll, and mailing labels
Assist building administration with student scheduling updates and enrollment roster maintenance
Collect, account for, and process internal school activity funds in compliance with district financial policies
Maintain organized office filing systems, records, and general inventory
Operate standard office technology, including student information systems, multi-line phones, copiers, and specialized software applications
Provide front-desk coverage and execute essential administrative duties in the absence of district building secretaries
Deliver professional, welcoming, and effective customer service to students, parents, staff, and campus visitors
Maintain strict confidentiality regarding student, family, and personnel records in accordance with FERPA and district policy
Administer basic first aid to students and assist with general health room needs as required
Coordinate materials for student award recognition programs and school events, and attend assigned events as needed
Perform other administrative and operational duties as assigned by building administration