Attendance Secretary- East Bradford Elementary

West Chester Area School District • West Chester, PA

6d • Onsite

About The Position

The Attendance Secretary monitors daily attendance in the database system and completes all corresponding paperwork and communications to essential personnel. This role is crucial for maintaining accurate student attendance records and ensuring smooth communication within the school district.

Requirements

• High school diploma or equivalent necessary
• Proficiency in the use of technology for individual communication and research
• Possess effective interpersonal skills with the ability to interface diplomatically with teachers, administrators, parents, students, support staff and outside professional contacts
• Ability to perform essential physical and functional job requirements, including: Using hands to handle office equipment and materials; speaking and hearing effectively.
• Sitting for extended periods, with occasional standing, walking, stooping, kneeling, or crouching.
• Lifting and/or moving up to 25 pounds.
• Maintaining focus, attention to detail, and sound judgment in a fast-paced environment.

Responsibilities

• Maintain a customer service focus and welcoming demeanor
• Monitors daily attendance in database system for student population
• Write passes for tardy students and early dismissals and file accordingly
• Follow emergency procedures in regards to monitoring student attendance per direction of designated administrator
• Record and file excuse notes including vacation forms (which includes making copies for book, parent, and team leader)
• Prepare official attendance documents for outside agencies
• Monitor attendance phone line
• Prepare and communicate daily student absentee list to staff (including absence, unlawful absence, unexcused tardy, excused tardy, vacations, early dismissal, nurse exclusion, and external suspension)
• Prepare and distribute attendance letters to notify parents of cumulative attendance concerns in a timely fashion
• Prepare and distribute notifications of violations and citations, etc. in coordination with caseworker and/or designated administrator
• Prepare and provide attendance sheets for homeroom teachers
• Be proficient in Microsoft Office (ie. PPT, Excel, Word, etc)
• Other duties as assigned by administrator(s)

Benefits

• Salary (step/level placement) and benefits are determined in accordance with the current Collective Bargaining Agreement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED