ATTENDANCE/RECORDS CLK

Orange County Public Schools•Orlando, FL

About The Position

Under general supervision, the Attendance/Records Clerk performs school-based data-entry and clerical duties in support of guidance personnel and school administration. The position enters and maintains student information and records in district software, analyzes reports, supports attendance and records functions, and provides backup coverage for other front office personnel. The employee may also complete special projects for administration and other related work as directed. The role requires accurate and courteous service to internal and external customers, effective use of computers and office equipment, and keeping current with technology used by OCPS. The physical work is generally sedentary to light, may include lifting or carrying objects, and may involve extended periods at a keyboard or workstation. Tasks are regularly performed without exposure to adverse environmental conditions. Reasonable accommodations will be provided to qualified individuals with disabilities upon request.

Requirements

High school diploma or GED.
At least one year of previous experience and/or training in clerical work and recordkeeping, or an equivalent combination of related education, training, and experience that provides the required knowledge, skills, and abilities.
Ability to calculate, compute, sum, and tabulate data and perform related actions.
Ability to exchange information to obtain information or clarify details within established policies, procedures, and standards.
Ability to operate, maneuver, or control equipment, machinery, tools, and materials used in essential functions.
Ability to use reference and descriptive information and perform basic arithmetic, including addition, subtraction, multiplication, and division.
Ability to follow written, oral, or diagrammatic instructions and exercise judgment in semi-routine standardized work.
Ability to exert light physical effort in sedentary to light work, including occasional lifting, carrying, pushing, or pulling; objects may weigh 5–10 pounds and occasionally 20–50 pounds.
Ability to spend extended periods of time at a keyboard or workstation.

Responsibilities

Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner while representing OCPS positively.
Enter student demographic, immunization, scheduling, discipline, and teacher information into the district computer system.
Assist with the FTE process by consulting the FTE manual, applying policies and procedures, analyzing and editing reports, and making recommendations to the principal and other school administrators.
May assist the ESE placement specialist by typing and distributing weekly agendas and analyzing and editing discrepancies.
Provide backup for the Registrar, Secondary, or other administrative support personnel, and prepare and distribute the master schedule.
Provide clerical support to the Principal as needed, analyze and edit class rolls, make recommendations to administration, and complete assigned special projects.
Prepare correspondence and follow-up letters to parents regarding immunizations and address verification, and mail letters as required.
Maintain student records and files.
Use a computer to enter, retrieve, review, or modify data and use applicable word-processing, database, and other software programs.
Operate machinery, equipment, and tools associated with department activities, which may include a typewriter, copy machine, or fax machine.
Keep current on job-appropriate technology used by OCPS and attend district-supported training to maintain the required skill level.
Maintain timely and accurate information as part of job responsibilities.
Perform related duties as directed.