Attendance Office Professional

Olympia School District • Olympia, WA

4d • Onsite

About The Position

The Attendance Office Professional provides full clerical assistance in a specialized area for an Olympia School District site or program and may oversee and direct a lower-range OEAPA member. This position is based in the main attendance office at Capital High School and tracks student attendance in Qmlativ, responds to phone calls, voicemails, and emails, runs attendance reports, and helps streamline attendance practices and procedures. The successful candidate will have experience building and running Qmlativ data-mining reports and excellent customer service skills.

This one-year-only position is scheduled to start January 4, 2027, and continue through the end of the school year. It is 7.5 hours per day, Monday through Friday, 8:00 a.m. to 4:00 p.m., for 198 days per year, including 10 paid holidays. The role requires working independently, handling frequent interruptions in a busy environment, and maintaining confidentiality. Applicants must submit two classified reference letters, a cover letter, and a resume.

Requirements

• High school diploma or equivalent.
• Two years of related experience preferred.
• Experience building and running Qmlativ data-mining reports.
• High degree of comfort with educational technology programs and systems.
• Ability to use English in written and verbal communication with correct spelling, grammar, and punctuation.
• Ability to work independently and understand and carry out oral and written instructions.
• Ability to maintain confidentiality, concentrate, and plan and conduct one's own work.
• Strong and consistent communication skills.
• Ability to multitask successfully in a fast-paced work environment and work with frequent interruptions.
• Punctuality, professionalism, and regular attendance.
• Criminal justice fingerprint clearance.
• Physical abilities include reaching, bending, speaking, listening, and reading.
• Submit two classified reference letters, a cover letter, and a resume.

Nice To Haves

• Excellent customer service skills.
• Prior comparable job-related experience.

Responsibilities

• Track student attendance in Qmlativ.
• Respond to phone calls, voicemails, emails, and other inquiries.
• Run attendance reports and help streamline attendance practices and procedures at Capital High School.
• Complete intermediate-level office tasks, including directing work, compiling data, and creating reports.
• Perform complex routine tasks with minimal supervision and complete work independently.
• Resolve emergent issues and adapt to changes in work priorities.
• Attend assigned meetings and training sessions.
• Assist other office personnel in completing their work.
• Interact continually with the public and other employees.
• Follow established routines and meet deadlines within a clearly defined area.
• Coordinate work with others and make sound independent decisions within the scope of the assignment.
• Demonstrate working and technical knowledge, skills, and ability in a school setting.
• Perform other related duties as assigned.

Benefits

• Medical, dental, vision, and basic life insurance benefits for employees and their families, subject to final eligibility determination at hire.
• Eligibility to enroll in the Department of Retirement Services SERS plan for classified employees or TERS plan for certificated employees.
• Eligibility to enroll in the DRS Deferred Compensation Program.
• Vacation leave.
• Paid holidays.
• Additional compensation beyond base salary as outlined in the Collective Bargaining Agreement.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED