Attendance Analyst

Halton Healthcare • Oakville, ON

3d • CA$40 - CA$50 • Hybrid

About The Position

Halton Healthcare is seeking a detail-oriented and organized Attendance Analyst for an 18-month contract position, primarily based at Oakville Trafalgar Memorial Hospital. This hybrid role involves managing and analyzing employee attendance data, maintaining accurate records, and ensuring compliance with attendance policies and the Attendance Management Program (AMP). The successful candidate will work with various data sources and systems to identify trends, ensure data integrity, prepare reports, and support informed decision-making. Strong analytical, organizational, and communication skills are essential, as is the ability to handle confidential employee information efficiently.

Requirements

• Post-secondary degree, diploma, or certificate in a relevant discipline.
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, data analysis, and report generation.
• Demonstrated experience with data management, reporting, and analysis, with the ability to identify trends and draw meaningful conclusions.
• Strong organizational skills and attention to detail, with a demonstrated commitment to accuracy and data integrity.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with employees, leaders, Human Resources, and union representatives.

Nice To Haves

• Knowledge of attendance management practices and applicable employment standards considered an asset.
• Experience using Parklane and Meditech is considered an asset.
• Experience with Microsoft SharePoint, Forms, and Lists is considered an asset.

Responsibilities

• Lead the administration of the corporate AMP, including supporting excessive incidental absenteeism (1–3 day absences).
• Review daily absence reporting and take appropriate action.
• Coordinate attendance review cycles, including data validation, letter distribution, and providing guidance.
• Act as the primary internal resource for attendance-related inquiries from employees, leaders, other areas within the Human Resources team, and union representatives as appropriate.
• Provide guidance to employees experiencing attendance challenges.
• Collaborate with Disability Management Specialists to support the Short-Term Disability process where required.
• Conduct bi-weekly attendance audits to ensure data accuracy and appropriate exclusion of special consideration absences.
• Generate regular and adhoc attendance reports, dashboards, and trend analyses to support operational decision-making.
• Coordinate monthly, quarterly, and annual attendance statistics and departmental analytics.
• Deliver education sessions for leaders and employees regarding AMP.
• Promote best practices that support employee wellness and organizational attendance goals.

Benefits

• Accommodations throughout the recruitment and selection process will be provided to applicants with disabilities.
• Proof of vaccination or proof of a documented medical exemption will be required as part of the hiring process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree