ATS Compliance Coordinator

MEDIKO INC•Innsbrook, VA

1d•$61,000 - $79,000•Onsite

About The Position

The Applicant Tracking Compliance Coordinator plays a key role in advancing MEDIKO’s mission by ensuring that every correctional healthcare site is staffed with qualified, mission-driven professionals. This position goes beyond administrative support — it is responsible for sourcing, screening, and coordinating the full-cycle recruitment process for clinical and non-clinical roles across multiple regions. The Recruiting Specialist partners closely with hiring managers and HR leadership to build strong candidate pipelines, improve time-to-fill metrics, and deliver an exceptional candidate experience from first contact through onboarding.

Requirements

1–3+ years of experience in recruiting coordination, HR support, or ATS administration
Hands-on experience with an applicant tracking system (e.g., Paycom, Workday, Greenhouse, iCIMS)
Strong attention to detail and data accuracy
Excellent organizational and time management skills
Ability to manage multiple requisitions and competing priorities
Strong communication and collaboration skills
Proficiency in Microsoft Office (especially Excel for reporting)
Knowledge of recruitment compliance requirements (EEO, OFCCP, state/federal regulations) and ability to ensure adherence within ATS processes
Bachelor’s degree in a relevant field (e.g., Human Resources, Finance, Sales, Business Administration, Healthcare Administration, or related discipline) from an accredited institution preferred.
Minimum of 2-3 years of relevant experience in the specific functional area (e.g., HR, Finance, Sales, Marketing, Operations, etc.).
Demonstrated success in applying function-specific skills (e.g., employee relations for HR, financial reporting for Finance, or sales strategy for Sales) is required.
Knowledge of relevant industry-specific regulations, compliance standards, and best practices may be required, particularly for roles in highly regulated functions like HR and Finance.
Active CPR/BLS certificate required (American Heart Association/American Red Cross guideline approved), if role is located in a correctional facility.

Nice To Haves

Experience supporting high-volume or healthcare recruiting environments
Familiarity with compliance audits, documentation requirements, and reporting standards
Experience with reporting and dashboard creation
Experience in healthcare, correctional healthcare, or a regulated industry is preferred.
Relevant industry certifications based on the role (e.g., PHR, SHRM-CP, CPA, etc.).

Responsibilities

Manage day-to-day activity within the ATS, including creating requisitions, posting jobs, and maintaining accurate candidate records
Review applications for completeness and ensure proper dispositioning throughout the hiring lifecycle
Coordinate candidate workflow stages, including interview scheduling, communication, and offer processing
Ensure compliance with company policies and federal/state employment regulations within the ATS
Maintain data integrity by auditing records, correcting discrepancies, and standardizing processes
Partner with recruiters and hiring managers to ensure timely movement of candidates through the pipeline
Generate and analyze recruiting reports (time-to-fill, pipeline status, requisition aging, etc.)
Support onboarding processes by ensuring candidate data is accurately transferred to HR systems
Troubleshoot ATS issues and serve as a point of contact for system-related questions
Continuously identify opportunities to improve ATS efficiency and user experience
Ensure appropriate staffing levels by being at the right place at the right time to meet operational and contractual requirements.
Maintain a high standard of service delivery by supporting training and accountability initiatives aimed at providing quality healthcare in alignment with company policies and correctional facility expectations.
Drive operational excellence by balancing patient care needs, staff productivity, and resource allocation to support sustainable business growth.
Exercise responsible stewardship of budgeted and contracted services, ensuring compliance with financial, operational, and regulatory obligations.
Proactively identify and address challenges to maintain continuity of care, operational efficiency, and a positive reputation with facility partners.
Foster a culture of accountability, continuous improvement, and commitment to service excellence within the team.
Perform duties related to any applicable general or clinical licensure, credentials, etc..
Apply industry-specific laws, regulations, and best practices to ensure compliance and operational excellence.
Develop, implement, and maintain policies and procedures that align with company standards and support functional objectives.
Capture, analyze, and utilize data to drive informed decision-making, track performance metrics, and support continuous quality improvement initiatives.
Monitor budgets, control costs, and ensure responsible spending in alignment with financial goals.
Follow established policies, procedures, and corporate directives, ensuring consistency, accountability, and adherence to company expectations.
Meet deadlines, execute tasks with discipline, and proactively address operational challenges using data-driven insights.
Work effectively with colleagues, leadership, and cross-functional teams to achieve department and company goals, ensuring alignment and avoiding siloed work.
Actively participate in team meetings, knowledge sharing, and problem-solving discussions to drive continuous improvement.
Communicate clearly and professionally with peers, managers, and other departments, ensuring transparency and collaboration.
Take ownership of personal learning and development by pursuing training, credentialing, and certification opportunities as relevant to the role.
Contribute to a positive and inclusive workplace culture by demonstrating professionalism, adaptability, and a commitment to shared success.

Benefits

Competitive Pay and MVP Bonus Program
Benefits package including Medical, Dental, and Vision insurance for you and your family
Preferred Pharmacy Network options
MDLIVE virtual Provider telehealth options
Wellness program
Health Savings Accounts and Health Reimbursement Account options with company match
Employer-paid Life Insurance Policy/AD&D, Long-Term Disability and Short-Term Disability coverage
Optional Voluntary coverage for Life Insurance, Accident, Critical Illness, and Hospital Indemnity plans
Paid portion of Maternity Leaves
Employee Assistance Program
Generous Paid Time Off (PTO) including 10 Holidays and flexible Floating Holidays
Participation in the MEDIKO 401(k) Retirement Plan with company match
Employee Referral Bonuses
Tuition Reimbursement Assistance Plan
Free Continuing Education
Access to Perks and Discounts at nationally recognized chains, service providers and retailers