ATHLETICS COORDINATOR

BOYS & GIRLS CLUBS OF SONOMA VALLEY•El Verano, CA

5d•Onsite

About The Position

The Boys & Girls Clubs of Sonoma Valley seeks a dynamic and enthusiastic Athletic Coordinator (AC) who is passionate about youth sports and committed to fostering positive athletic experiences. Reporting to the Athletic Director, the AC will support & coordinate the execution of four 8–10-week athletic leagues annually and oversee critical aspects such as recruitment, scheduling, volunteer coordination, and program supervision. The ideal candidate will serve as a key liaison with families, coaches, and community sports organizations, ensuring seamless program delivery and a positive environment for all participants.

Requirements

Bachelor’s degree in a related field or equivalent experience preferred.
Availability to work evenings (programs typically run from 5 PM to 9 PM).
Proficiency with Google Workspace (Drive, Docs, Sheets) and Microsoft Outlook.
Experience in program development and implementation for youth ages 3.5–18, with a focus on athletics and recreation.
Strong knowledge of multiple sports, including the ability to educate and support coaches, referees, and parents on league rules and expectations.
Demonstrated ability to de-escalate crisis situations effectively.
Knowledge of youth development principles and age-appropriate practices.
Proven ability to manage data analysis, record keeping, and reporting.
CPR and First Aid certification, or willingness to obtain.
Successful completion of DOJ & FBI fingerprint clearance and the Sonoma Valley Unified School District’s Instructional Aide test (minimum score: 70%).
Completion of Mandated Reporter and child abuse prevention training.
Ability to lift or carry up to 50 pounds.

Nice To Haves

Bilingual proficiency in Spanish preferred.
Minimum of three years of experience in recreation, youth development, or managing athletic programs.
Familiarity with the Boys & Girls Club Movement.

Responsibilities

Support and Coordinate team selection, scheduling, and overall coordination of athletic leagues.
Ensure leagues operate smoothly, adhering to established rules and fostering a positive environment.
Collaborate with coaches, volunteers, and families to facilitate effective communication and engagement.
Develop and implement practice plans for multiple sports, ensuring a structured and developmental approach.
Assist with volunteer recruitment, processing, and compliance, including applications, background checks, and mandated reporter certifications.
Provide training to volunteers and staff on league policies, procedures, and sport-specific rules.
Partner with the Marketing Team to design and distribute promotional materials such as flyers and banners.
Actively promote the athletics program to internal and external audiences.
Visit local schools monthly to conduct organized sports activities during school lunch periods.
Supervise practices, games, and league activities, ensuring the safety and well-being of all participants.
Track attendance for players and coaches, maintaining accurate records.
Ensure safety procedures, including responding to injuries, completing incident reports, and ensuring participants adhere to safety protocols.
Maintain gym facilities, equipment, and supplies.
Adhere to organizational policies and procedures as described in the organization’s Employee Handbook and elsewhere.
Support discipline processes, communicating incidents and actions with the Athletic Director.
Supervise members to ensure alignment with the Club’s philosophy and objectives.
Foster positive relationships with youth, families, and community partners.
Perform other duties assigned, this may include supporting after-school programming on non-league days.
Provides support for BGCSV annual events as needed; occasional evening and weekend availability may be required.
Performs other related duties and responsibilities as assigned to support the needs of the organization.