Athletics Business Operations Coordinator

University of Miami•Coral Gables, FL

2d•Onsite

About The Position

The Athletics Business Operations Coordinator provides accounts payable and revenue support related to Athletic Department transactions. This role manages accounts payable and purchase orders through the review and approval of invoices; donation-related data entry; and providing financial information to the Executive Assoc. AD - Business Operations as necessary.

Requirements

Bachelor’s degree in relevant field required
Minimum 1 year of relevant experience required
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

Completes accounts payable functions such as invoice processing, supplier registration, and closing purchase orders. These activities are to be completed in a timely, accurate manner, and according to the University’s policies and procedures.
Develops and maintains appropriate filing system for an accurate audit trail to provide supporting documentation for all purchase orders and payments.
Creates, submits, and reconciles revenue deposits related to the Athletic Ticket Office.
Maintains and manages the use of credit card machines within the department and recording and allocating revenue accurately and timely.
Records and reconciles athletic donations from the Paciolan Ticketing System to University Advancement through daily reporting.
Acts as a liaison between the Hurricane Club and Advancement concerning any donation reporting inquiries.
Maintains and reconciles monthly sales tax report for miscellaneous ticket sales items, including a monthly report to the controller’s office.
Assists in year-end closing of Athletics financial records including, but not limited to, the research of information, account adjustments, and recognition of expenses in the correct fiscal year.
Maintains compliance with NCAA, Atlantic Coast Conference, institutional and departmental policies and procedures.
Reviews and evaluates Business Office operations, policies, and procedures to ensure internal controls are adequate to safeguard assets. Recommends improvements where necessary.
Adheres to University and unit-level policies and procedures and safeguards University assets.