Athletics Advancement Coordinator

Aquinas College • East Grand Rapids, MI

3d • Onsite

About The Position

The Athletics Advancement Coordinator facilitates meaningful relationships among athletics alumni, families, fans, community members, and corporate partners of Aquinas College. Reporting to the Director of Athletics Advancement, this position plays a key role in coordinating athletics-related events, supporting college-wide sponsorship activities, and strengthening connections with external constituents. Working collaboratively with the Director of Alumni and Community Engagement, Aquinas Athletics administration and coaches, Institutional Advancement, and Marketing and Communications, the Coordinator helps create experiences that increase participation, strengthen affinity, enhance visibility, and support specific athletics fundraising and college-wide sponsorship goals.

Requirements

• Associates or Bachelor’s degree or equivalent work experience.
• One to three years of professional experience or equivalent internships in athletics, event management, alumni and community engagement, sponsorship sales, marketing, communications, fundraising, hospitality, or related fields.
• Demonstrated ability to build positive relationships and provide excellent customer service.
• Strong interpersonal and relationship-building skills.
• Excellent organizational and project management abilities and follow-through.
• Strong verbal and written communication skills.
• Ability to work collaboratively with coaches, alumni, families, volunteers, and business partners.
• Familiarity with CRM systems, event management software, or similar systems.
• Willingness to work evenings and weekends as required.

Responsibilities

• Support engagement strategies designed to connect alumni, families, fans, and community partners with Aquinas Athletics.
• Help develop and maintain team-specific networks by coordinating alumni and family engagement activities with coaches and identifying opportunities for involvement.
• Coordinate logistics for athletics-related engagement events and volunteer opportunities, including alumni gatherings, family events, Saints Room activities, golf outings, Hall of Fame events, Homecoming activities, and community engagement programs.
• Serve as a welcoming and visible representative of Aquinas Athletics at events and activities.
• Support the integration of Athletics into broader institutional engagement efforts.
• Assist the Director of Athletics Advancement in identifying and cultivating prospective sponsors and community partners.
• Support the preparation of sponsorship materials, proposals, presentations, and partnership agreements.
• Coordinate sponsorship fulfillment activities, including signage, recognition, hospitality benefits, digital promotions, and game-day activations.
• Maintain regular communication with corporate partners to ensure a positive experience and strong retention.
• Track sponsorship inventory and fulfillment obligations.
• Maintain accurate records and reports of engagement activities, sponsorship contacts, event participation, and partnership outcomes.
• Help identify prospective donors, sponsors, and community partners for referral to Athletics and Institutional Advancement leadership.
• Utilize CRM systems and other tools to support relationship management efforts.

Benefits

• affordable medical, dental, and vision plans
• generous paid vacation each year
• paid holidays
• paid sick time
• short-term disability
• college-paid life and AD&D insurance
• free tuition at Aquinas after one year of full-time employment for employees and their dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree