Athletics Business Operations Assistant

Btes•Lewiston, ME

2d•Onsite

About The Position

The Business Operations Assistant is responsible for financial and budget aspects of the athletic department utilizing web-based financial systems, Word, Excel and Banner systems, including support for the business manager in this role.

Requirements

Bachelor's degree or relevant work experience preferred.
1-2 years of experience in accounting or a related field preferred.
Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community.
Ability to follow department processes and workflows as needed.
Demonstrated ability to manage multiple tasks simultaneously.
Exceptional organizational skills through the use of excel worksheets and other data tracking platforms.
Strong interpersonal skills with the ability to develop and maintain working relationships with colleagues.

Responsibilities

JPM PaymentNet/Visa reconciliation of credit card expenditures for the athletics department while adhering to College and departmental financial policies.
Procure approved team, office and facility supplies, and equipment through the Banner purchase order system.
Process and handle all payment requests for athletic services including processing travel and meal invoices, subscriptions, entry fees, etc.
Compile pay data and process payments for sports official's via RefQuest and Arbiter online platforms.
Prepare summary sheets and record deposit receipts on the Revenue Tracker.
Track and update budget revenues and expenses.
Complete and submit hotel credit card authorizations for team accommodations.
Track and update tax exemption certificates as needed.
Support in compiling EADA, NCAA demographics, census and other yearly reports and surveys.
Greet prospective students and their parents when needed.