Athletics Business Coordinator II

Tarleton State University•Stephenville, TX

3d•Onsite

About The Position

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Athletics Business Coordinator II in the Division of Intercollegiate Athletics. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further. At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere. No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Three years of related experience.
Knowledge of word processing and spreadsheet applications.
Interpersonal and communication skills.
Planning and organizational skills.
Ability to multitask and work cooperatively with others.

Responsibilities

Assist in the development, monitoring, and reconciliation of departmental and team budgets
Track revenues and expenditures to ensure alignment with institutional policies and allocated resources
Identify variances and provide timely recommendations to address budget discrepancies
Support annual budget planning cycles and mid-year projections
Assist in designing, maintaining, and enhancing a dynamic budget dashboard for Athletics leadership
Produce regular financial reports (monthly, quarterly, and ad hoc) that summarize key trends and insights
Translate financial data into user-friendly formats for non-financial stakeholders
Ensure data accuracy and consistency across reporting systems
Oversee Purchasing Card (ProCard) usage, reconciliation, and compliance for department and assigned units
Review and approve transactions to ensure adherence to institutional, state, and NCAA guidelines
Provide training and guidance to staff on proper purchasing procedures
Serve as liaison with the institution’s finance office regarding procurement policies
Ensure all financial activities comply with institutional, conference, NCAA policies, applicable regulations, and audit standards
Maintain documentation for audits and internal reviews
Assist in implementing internal controls to safeguard departmental assets
Assist with NCAA AUP & EADA reports
Collaborate with coaches and staff on budget planning, travel expenses, and purchasing needs
Support contract tracking, vendor payments, and expense processing
Contribute to continuous improvement of financial processes and systems
Assist in leading in all human resource aspects through recruiting, hiring, onboarding, offboarding and employee transition processes in the Athletics Department
Coordinate position classification and reclassification requests with University Human Resources
Provide guidance on employment offers, promotions, transfers, and succession planning
Prepare reports, workforce analyses and presentations for senior leadership
Ensure effective administration of departmental policies and procedures
Support special projects and strategic initiatives assigned by the Director of Athletics or other senior personnel
Serve as the primary liaison with University Huan Resources and other campus partners
Performs other secondary duties as assigned.