Athletics Business Coordinator

Rice University•United States,

2d•Onsite

About The Position

The Athletics Business Coordinator provides general bookkeeping to the athletics department and has the primary responsibility for the purchasing functions in the department. This position, in collaboration with the Director of Business Operations, is responsible for the generation and analysis of departmental monthly budget reports. This position assists other administrative personnel and coaching staff with business operational needs. Finally, this position will assist with the management of the concessions program. The ideal candidate will have an interest in athletics, strong financial analysis skills, strong communication skills, and have a basic understanding of general accounting principles.

Requirements

Bachelor’s degree
One or more (1+) year of related experience
Must be able to correspond professionally both in writing and orally
Must be available to work nights, weekends, and holidays as event schedule requires
Must be proficient in Microsoft Excel

Nice To Haves

Experience with Tableau

Responsibilities

Provides general bookkeeping to the athletics department.
Has the primary responsibility for the purchasing functions in the department.
Responsible for the generation and analysis of departmental monthly budget reports.
Assists other administrative personnel and coaching staff with business operational needs.
Assists with the management of the concessions program.
Implements, administers and evaluates day-to-day business and administrative activities of the department, function or program.
Opens purchase orders and process payments as goods are received.
Provides input on the budget, budget planning and other financial matters.
Assists in managing unit budgets.
Organizes, manages and completes special projects.
Collects and analyzes data, creates reports, reviews and explains trends; formulates and evaluates alternative solutions and recommendations to achieve the goals of the program.
Manages the department’s relationships with outside vendors for concessions operations.
Acts as the department’s liaison to the procurement and payables offices on campus.
Analyzes and interprets policies; develops, revises and implements procedures.
Processes departmental deposits with University Cashier and Development Office.
Works with development and ticket office on reconciliations as required.
Keeps accurate records of deposits processed for auditing.
Processes paper invoices and check requests for payment in a timely manner.
Monitors expense reports for accuracy and fiscal compliance, aids coaches and staff in processing reports as needed.
Keeps an accurate record of all payments processed for auditing.
Assists with the contracting and management of the concessions program.
Performs all other duties as assigned.