Athletics Administrative Assistant

Benton Harbor Area Schools•Benton Harbor, MI

4d•Onsite

About The Position

The Athletics Administrative Assistant provides administrative support to the Athletic Director and coaching staff and serves as a liaison to faculty, staff, students, parents, athletic booster club members, alumni, and the Benton Harbor community. The role calls for a positive, energetic, service-oriented employee who can manage competing priorities, adapt to stressful and changing situations, communicate effectively, and maintain confidential information. The assistant may be a first point of contact for visitors to the athletic department and is expected to help create a positive first impression. This is a 260-day position. The salary range is $37,000–$43,000, based on education and experience and subject to applicable school board policies and collective bargaining agreements. The Athletic Director evaluates job performance. The job description notes that duties may change or be supplemented and that it does not create an employment contract.

Requirements

Associate's degree.
Two years of experience in an athletic department or high-demand office environment, or an equivalent combination of education, training, and experience.
Familiarity with the language of sports.
Effective interpersonal and written communication skills.
A high degree of judgment, discretion, and confidentiality.
Ability to communicate successfully at all levels of the organization.
Demonstrated experience collaborating with senior-level decision-makers.
Strong attention to detail and accuracy, excellent organizational skills, and the ability to prioritize, coordinate, and manage multiple projects while maintaining quality and productivity.
Willingness to work different schedules based on athletic department needs.
Ability to think strategically and execute tactically and tactfully.
Proficiency with Microsoft Office suites, Google Suites, and education-related platforms such as PowerSchool.
Valid driver's license.
Ability to meet the challenges of an urban school district.

Nice To Haves

Bachelor's degree in education, communications, business administration, or a related field.
High school or college coaching experience.
Four years of experience in an athletic department or high-demand office environment, or an equivalent combination of education, training, and experience.

Responsibilities

Assist the Athletic Director with tracking the athletic department budget and prepare purchase orders for signature.
Assist with Michigan High School Athletic Association and conference athletic eligibility forms.
Maintain the athletic department master schedule for home and away events and coordinate it with the district master schedule.
Schedule event-management personnel, including box office staff, ticket takers, concession stand personnel, scorekeepers, and clock operators.
Schedule appointments, meetings, travel reservations and accommodations, and facility usage.
Help coaches coordinate road trips, including transportation, hotel reservations, and meals.
Support the Athletic Director and coaching staff during tournaments by submitting entry fees and paperwork on time.
Help medical staff manage athlete medical clearance forms.
Schedule game officials and ensure they are paid on time.
Assist with reporting event scores and completing required entry forms and associated fees.
Maintain the athletic department pages on the district website, including team rosters, schedules, and ticket prices.
Help coaches allocate uniforms and equipment before each season and inventory them at season’s end.
Coordinate early dismissals with faculty and staff for students attending athletic events.
Ensure accident reports are completed and directed to appropriate personnel.
Order academic awards and varsity letters.
Attend and keep written records of athletic booster club, preseason team, parent, and other meetings as needed.
Assist with major events, including the athletic awards dinner, preseason media days, and Homecoming.
Maintain the confidentiality of work-related issues, student-athlete records, and District information.
Support positive relations between Benton Harbor Area Schools and the public through courteous and cooperative interactions with clients, visitors, and District staff.
Perform other related duties as assigned by the Superintendent or designee.