Assurance Administrative Assistant

Eide Bailly LLP•Phoenix, AZ

13d•Onsite

About The Position

A typical day as a Audit Administrative Assistant might include the following: Utilize Engagement software to complete a wide range of tasks. Perform the editing and formatting of financial statements, forecasts and general correspondence through word processing and spreadsheet tasks. Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. Prepare and assemble reports, company materials and client documents as directed. Conduct math checks, proofing and formatting of financial statements before they are processed. Process client audit confirmations. Manage and prioritize incoming work flow to meet all deadlines in a deadline-focused environment. Make arrangements for various meetings via conference calls, video conference and webcasts. Process expense reports for partners. Organize incoming mail for partners as directed. Prepare monthly billing statements for Audit partners. Provide general administrative support to partners, managers and staff of Eide Bailly and its affiliates, including typing, faxing and copying. Assist in office-wide duties such as mailings, form letters, distribution lists and data updates. Perform a wide range of general administrative duties for the audit department and office. Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed.

Requirements

Associate's degree
2+ or more years of experience in administrative support
Thrive in a high-volume, fast-paced work environment
Multi-tasking master, and there has never been a deadline you could not meet
Hold yourself to the highest professional standards and maintain strict client confidentiality
Detail-oriented with strong verbal and written communication skills
Able to work overtime as needed
Love collaborating and being part of a team, but also enjoy working alone with limited supervision
Proficient in Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
Proficient in Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
Proficient in DocuSign: including creating, sending, and tracking documents for e-signature.
Proficient in Adobe Acrobat: including creating, editing, and commenting on PDFs.
Proficient in Microsoft Outlook and Teams.
Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

Experience in public accounting or finance administration is a plus.
Familiar with financial statements is a plus.

Responsibilities

Utilize Engagement software to complete a wide range of tasks.
Perform the editing and formatting of financial statements, forecasts and general correspondence through word processing and spreadsheet tasks.
Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
Prepare and assemble reports, company materials and client documents as directed.
Conduct math checks, proofing and formatting of financial statements before they are processed.
Process client audit confirmations.
Manage and prioritize incoming work flow to meet all deadlines in a deadline-focused environment.
Make arrangements for various meetings via conference calls, video conference and webcasts.
Process expense reports for partners.
Organize incoming mail for partners as directed.
Prepare monthly billing statements for Audit partners.
Provide general administrative support to partners, managers and staff of Eide Bailly and its affiliates, including typing, faxing and copying.
Assist in office-wide duties such as mailings, form letters, distribution lists and data updates.
Perform a wide range of general administrative duties for the audit department and office.
Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed.