Asst.Executive (Academics & Schools)
About The Position
Metro Schools is one of the largest and most diverse school districts in the United States. Our teachers and staff educate more than 80,000 students in Metro Nashville-Davidson County, preparing them to excel in higher education, work, and life. Our district implements some of the most innovative reform strategies in the nation. We seek to partner with highly effective, engaging teachers, teacher leaders and support staff with a passion for urban education and a go-getter spirit as we strive to become the highest-performing urban district in the nation. Whether you are a teacher, an administrator, or a potential support staff employee, if you want to make a difference, we want to hear from you. Reviews and prioritizes all incoming communications and responds or redistributes as necessary. Collects and compiles requested information quickly and accurately. Handles customer service-related issues, including internal customers. May train and supervises staff.
Requirements
- Bachelor's Degree in a related field of study Required
- Minimum of five years’ in dedicated customer service and/or assisting executive-level staff in a high volume environment Required
Responsibilities
- Schedules and arranges all activities of the Chief Officer.
- Organizes, schedules and maintains the Director’s calendar and planning schedule.
- Liaison between Chief Officer and federal, state and local stakeholders.
- Coordinates communications between Director and Executive Leadership Team and/or MNPS staff.
- Oversees and administers the day-to-day activities and workflow of the office; develops policies, procedures and systems which ensure productive and efficient office operation.
- Collaborates with department and other district staff in support of projects and other goals.
- May maintain project schedules and logs for project teams.
- May oversee the supervision of staff, which includes sequencing, work allocation, training, and problem resolution; evaluates performance and makes recommendations for personnel actions; and motivates staff to achieve peak productivity and performance.
- Answers phone calls and directs calls to appropriate parties or take messages.
- Greets visitors and determines whether they should be given access to specific individuals.
- Reads and analyzes incoming mail, submissions, emails, and reports to determine their significance and plans their distribution.
- Prepares and edits reports, memos, letters, speeches, and other documents, using word processing, spreadsheet, database, or presentation software.
- Creates and maintains file management system for easy access to documents for all end users.
- Files and retrieves documents, records and reports.
- Conducts research, compiles data and prepares papers for consideration and presentation by Chief Officer.
- Keep Chief Officer apprised of important issues involving schools, community, media, etc.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
