FT - Associate Vice President, Administrative and Fiscal Services

Stanly Community College•Albemarle Campus, NC

2d•Onsite

About The Position

Provide collaborative leadership for the administrative and fiscal services areas. Coordinate a variety of duties necessary to facilitate the day to day operations and the administrative direction for the administrative and financial operations to include assisting in planning, development, implementation, and monitoring of these areas, and their policies and procedures. Under the direction of the Vice President for Administrative and Financial Services/CFO oversee the daily operations of auxiliary, facility, and financial areas.

Requirements

Bachelor’s degree required in a related area.
Minimum three years of leadership experience in administrative and/or financial management at a college, university, or comparable business/industry setting.
Ability to handle a work environment that can be stressful in dealing with a wide variety of challenges and deadlines.

Nice To Haves

Master’s degree, MBA, or CPA preferred.
Experience in the community college setting.
Five or more years of leadership experience in administrative and/or financial management at a college, university, or comparable business/industry setting.
Experience using Colleague (Datatel) software.

Responsibilities

Communicate effectively.
Personnel management.
Work collaboratively with all college areas.
Coordinate with the VP/CFO the management of all financial operations of the college and provide appropriate controls and audits.
Monitor the college budgets and review irregularities with the VP/CFO.
Coordinate the management of purchasing and the fixed property control system.
Assist in facility oversight of the college, including facility project management.
Coordinate the facility utilization and IPEDS reports for the area.
Manage functions related to auxiliary services, including budgeting, inventory management, contract administration, operations, and supervision of staff or outside contracts of those services.
Coordinate and manage the insurance program for the physical plant, College-owned vehicles, and other insurance programs.
Assist the CFO in monitoring the College’s investments.
Perform the daily financial management of the SCC Foundation.
Assist the CFO in the preparation of the monthly and annual SCC Foundation financial statements and IRS Form 990.
Calculate and record investment income/loss of the SCC Foundation monthly.
Serve as the liaison for the SCC Foundation audit.
Assist in the financial administration of the college’s grants in conjunction with the SCC Foundation, the grant writer, and the grant project manager.
Serves on institutional committees as appointed.
Carry out supervisory responsibilities in accordance with college policies.
Coordinate the utility systems for the college.
Assist in the development and maintenance of long-range facilities master planning.
Select, train, motivate, and evaluate personnel.
Coordinate staff training and professional development; counsel employees to correct deficiencies in performance, implement disciplinary and termination procedures if necessary.
Supervise assigned personnel in administrative and fiscal services.
Assist Vice Presidents, Associate Vice Presidents, Deans, and Department Heads with questions concerning their budgets and expenditures.
Provide assistance with annual College Financial Statements, Annual Comprehensive Financial Report (ACFR), and the Single Audit Reporting Package (SARP) under guidelines from the NC Community College System, Office of State Controller, and Office of State Auditor.
Transmit the monthly CTP reports to the System Office by the 2nd Business Day of every month.
Construction project accounting in coordination with the facilities coordinator and CFO by maintaining Construction in Progress for accurate financial reporting.
Perform other duties as directed.