Associate Specialist, Fund Admin, Hedge Fund Services

Northern Trust • Chicago, IL

1d • Onsite

About The Position

Responsible for end-to-end fund administration and financial control activities supporting monthly NAV close, investor accounting, and financial reporting for a multi-billion hedge fund client. Oversees daily and month-end processing across transaction systems, the SubLedger, investor accounting platforms, and Oracle ERP/FS, including journal entry posting, automated and manual reconciliations, and investigation/resolution of breaks. Reviews investor capital balances, profit and loss, and fee/performance allocation calculations in accordance with governing documents, and ensures appropriate controls and segregation of duties are maintained for system setups and manual adjustments. Coordinates production of financial packages and periodic financial statements, supports audit and stakeholder requests, and serves as a senior technical advisor driving process improvements and risk/control remediation with a solver mindset.

Requirements

• Excellent oral and written communication skills are required
• In-depth Functional / Industry Knowledge is required
• Highly flexible and adaptable to change
• Technical Accounting skills / systems knowledge (e.g. Oracle ERP, investor accounting platforms ) is required
• 10+ years of experience in hedge fund administration, financial control, audit, or related financial services roles.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, or equivalent experience preferred.
• CPA preferred; other professional qualifications (e.g., ACCA) also preferred.

Responsibilities

• Oversee monthly NAV close activities, including controlling period close in transaction systems, monitoring/clearing suspense items, and ensuring daily transaction and position postings from source systems to the SubLedger are complete and accurate, and that related journal entries are generated and supported.
• Execute month-end posting of SubLedger journal entry summaries to Oracle ERP and perform/oversee automated reconciliations to validate completeness and accuracy; investigate, document, and resolve identified breaks.
• Prepare, review, and retain support for manual accruals/adjustments when instructed, including maintaining appropriate documentation and audit trail.
• Produce, review, and finalize monthly financial packages (key financial statements and supporting schedules), maintaining evidence of review within the monthly close package.
• Perform NAV-to-General Ledger reconciliations (e.g., proprietary investor accounting system to Oracle ERP) and other automated reconciliations (e.g., SubLedger to Oracle ERP); research and resolve differences to closure.
• Monitor and assess prior-period postings/adjustments for materiality and potential restatement implications; summarize findings and coordinate resolution with relevant parties.
• Support periodic and annual financial statement production (quarterly, semi-annually, annually) and coordinate with auditors and stakeholders as required.
• Review investor capital balances and profit and loss results, including management fee and performance allocation calculations in accordance with offering and/or governing documents.
• Oversee the automated feed of profit and loss from the SubLedger into proprietary investor accounting system and validate allocation outputs to feeder funds and investors; when manual profit and loss adjustments are required, ensure system-enforced segregation of duties is followed for input and approval.
• Oversee posting of applicable investor accounting system -generated amounts to Oracle FS and perform reconciliations (final NAV to the SubLedger and to financial statements) to confirm completeness and accuracy; investigate and resolve breaks.
• Oversee investor letter generation and publication controls, including fund close authorization, client review/approval prior to distribution, manual letter preparation where applicable within required timelines.
• Serve as a senior problem solver, technical advisor, and escalation point for ambiguous, high-risk, or highly complex month-end close, investor accounting, and financial reporting issues, applying judgment informed by deep technical expertise and experience.
• Independently identify risks, inefficiencies, and control gaps; design and drive solutions through influence and subject-matter leadership to improve accuracy, scalability, and sustainability across fund administration processes.

Benefits

• retirement benefits (401k and pension)
• health and welfare benefits (medical, dental, vision, spending accounts and disability)
• paid time off
• parental and caregiver leave
• life & accident insurance
• other voluntary and well-being benefits
• discretionary bonus program that may include an equity component

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree