Associate Research & Grant Administrator

American Heart Association•Dallas, TX

9d•Hybrid

About The Position

The American Heart Association has an excellent opportunity for a Research and Grants Administrator in our National Center office located in Dallas, TX. (This is a hybrid position with the expectation to be at the National Center office one day/week.) The Research and Grants Administrator will serve as manager for the Association's foundational research award programs. Handling the administrative process and day-to-day management services for funded researchers and their institutional grants and fiscal officers. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Requirements

Bachelor’s degree required or equivalent experience
Less than 2 years of related work experience
Account management work experience
Ability to read, understand information and accurately communicate it to diverse audiences.
Excellent problem-solving, conditional logic and decision-making skills.
Ability to produce, analyze and understand financial data.
Ability to use databases to execute queries to generate data and information.
Detail-oriented and strong organizational skills.

Nice To Haves

Experience managing application, notification, and awards processes.
Two (2) years of related or account management work
Experience in research and grants administration with a funding organization.
Basic knowledge of science and scientific terminology.
Experience/proficiency with a grants management system.
Experience working with institutional staff and volunteers, particularly science volunteers.

Responsibilities

Manages 350-400 active awards with budgets ranging from $30K to $550K.
Ensures award compliance with American Heart Association policies and procedures through ongoing monitoring and review.
Addresses noncompliance concerns, recommends corrective measures, and implements actions necessary to achieve and maintain compliance.
Reviews and approves award agreements (contracts and subcontracts) for funded projects, including awards for special research initiatives.
Monitors on-time award deliverable submissions and makes decisions related to any award change or exception requests.
Reviews award budget submissions to ensure compliance with American Heart Association guidelines and award requirements.
Evaluates and approves annual award expenditures reports for adherence to organizational policies and regulations.
Works closely with principal investigators, grants officers and fiscal officers at the funded institutions to ensure successful reporting, communications, and outcomes.
Works to improve processes and customer service for awards management, including continuous improvement for projects.
Assists with updates to the Award Guide, the team helps document and process workflow for using the grants management system, and helps customers.
Assist management with special projects as needed/assigned.