Associate Registrar

Barry University•Miami Shores, FL

1d•Onsite

About The Position

The Associate Registrar provides strategic, operational, and compliance leadership within the Office of the Registrar. This position partners with the Registrar to oversee academic records management, degree conferral processes, transcript and diploma services, and regulatory compliance, including FERPA and VA requirements. The role leads system optimization within the student information system (Ellucian Colleague), supports institutional reporting, and supervises key functional areas to ensure accurate, efficient, and student-centered services. The Associate Registrar also serves as a VA School Certifying Official and provides oversight of the VA Educational Benefits Coordinator position, ensuring accurate certification of enrollment, compliance with VA regulations, and effective support for students receiving VA education benefits.

Requirements

Bachelor's degree required.
3-5 years of previous experience.
Advanced Analytical, written and oral communication skills required.
Ability to demonstrate sound judgment, attention to detail
Ability to analyze complex issues and implement practical, compliant solutions.
Advanced knowledge of registrar operations.

Nice To Haves

Master's degree preferred.

Responsibilities

Assist Registrar in strategic planning, policy development, and operational oversight
Lead business continuity, risk management, and process improvement initiatives
Represent the Registrar at institutional councils and committees.
Collaborate with Institutional Research, Information Technology, and academic units to support institutional initiatives and data-informed decision-making.
Analyze trends and provide insights to support strategic planning and operational effectiveness.
Interpret and enforce academic rules and regulations, monitor academic standing, enrollment and graduation, academic records, exceptions/waivers and reporting.
Collaborate with the University Registrar to ensure the integrity of student academic records in Ellucian Colleague and related systems.
Implement curriculum changes, academic structures, and system updates.
Lead testing, training, and implementation of system enhancements
Ensure data accuracy for compliance, reporting, and audits
Manage degree conferral processes and validation of graduation eligibility
Audit academic records and resolve discrepancies
Ensure compliance with institutional and accreditation standards
Serve as a School Certifying Official (SCO) with the U.S. Department of Veterans Affairs
Provide oversight of VA certification processes to ensure accurate and timely reporting of enrollment and student status
Ensure compliance with all VA regulations, including monitoring of academic progress, program applicability, and reporting requirements
Act as a liaison with the Department of Veterans Affairs and State Approving Agency (SAA)
Oversee transcript operations including vendor management
Ensure accuracy, timeliness, and security of official records
Manage diploma production, distribution, and duplicate diploma processes
Resolve escalated transcript, diploma, and credential-related issues
Supervise staff including Transcript Coordinator, VA Certifying Official Coordinator, and support staff.
Conduct performance evaluations, training, and professional development
Ensure cross-training and operational continuity
Support and deliver trainings for faculty, staff, and students
Assist in the development and publication of the University General Catalog
Maintain and update the Registrar’s website to ensure accuracy and accessibility of information
Participate in registration orientations and outreach efforts