Associate Project Manager (Conduct) - Hybrid

CellCarta•Naperville, IL

2d•$70,000 - $80,000•Hybrid

About The Position

CellCarta is seeking a highly motivated Associate Project Manager focused on Study Conduct to support the management of clinical studies from initiation through close-out. The role works with internal stakeholders and external pharmaceutical and biotechnology customers, primarily in oncology, to deliver projects on time, within scope and budget, and in alignment with CellCarta’s Quality System. The APM works alongside experienced Project Managers, learning project management methodologies and gradually assuming responsibilities that contribute to project success. The position covers clinical project conduct after internal study set-up through delivery to the sponsor, study archiving, and preparation of final invoicing. It involves coordinating internal and external partners, maintaining customer relationships, monitoring project progress and budgets, and ensuring compliant, timely reporting. The role is based in Naperville, Illinois, with hybrid work flexibility that increases after the training period.

Requirements

Bachelor’s degree in Biology, Biochemistry, Biomedical Sciences, Pharmaceutical Sciences, or Medicine.
1–2 years of project management and/or Clinical Research Associate experience, and/or related project management support responsibilities.
Multiple years of experience in a client-facing role.
Professional-level communication skills and proficiency in written and spoken English.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Power BI.
Excellent organizational skills and ability to multitask.
Ability to manage complex projects through completion, balance multiple priorities, and maintain positive feedback.
Strong attention to detail, critical thinking, and problem-solving abilities.
Ability to work independently and collaboratively in a dynamic environment.
Self-motivation, adaptability, a positive and energetic attitude, curiosity, and willingness to learn and improve.
Customer- and project-focused mindset, with a solution-driven attitude, persistence, and determination.

Nice To Haves

Master’s degree in Biology, Biochemistry, Biomedical Sciences, Pharmaceutical Sciences, or Medicine.
Experience in cancer research and understanding of clinical laboratories, assay and instrument principles involved in in vitro diagnostic product design and use, and the scientific, statistical, regulatory, and compliance requirements of clinical research.
Experience working in or with Histopathology and/or Genomics services.
Experience working in CAP, CLIA, and GCP environments, with working knowledge of EMEA and/or FDA guidelines related to clinical trials.
Experience in data programming and validation.
Experience working in global settings.

Responsibilities

Deliver clinical projects within agreed scope, time, and budget by coordinating tasks performed by internal and external partners.
Ensure projects are executed in compliance with CellCarta’s Quality System.
Manage global clinical studies from completion of study set-up through close-out and archiving, including reporting and preparation of the bioanalytical report in compliance with GCP guidelines and regulations.
Coordinate and lead recurring and ad hoc sponsor calls, and assist with governance-level sponsor meetings as assigned.
Schedule sample testing and monitor study progress.
Oversee the reporting of results to sites and sponsors and ensure results are shared within agreed turnaround times.
Monitor study budgets, prepare sponsor invoices, and project future revenue by study.
Maintain and document professional communication with sponsors, cross-functional project teams, and management throughout each study.
Initiate and monitor close-out activities, including final invoicing and archiving, in a timely manner.
Build customer relationships, listen to customer needs, and support client satisfaction.