Associate Project Manager, Facilities Activation & Regulatory

Hospital for Special Surgery•New York, NY

3d•$61,500 - $93,500

About The Position

The Associate Project Manager (APM), Facilities Activation & Regulatory, supports new construction, renovation, and new site activation projects across multiple sites and states. The role serves as a supporting liaison to clinical, support, and business departments and contributes to high-priority and sensitive initiatives under the guidance and review of senior team members. It provides structured exposure to cross-functional partners, external regulators, and consultants. The APM supports project delivery by helping develop project deliverables and execute activation plans across workstreams; tracking progress, risks, and issues; coordinating meetings and documentation; facilitating operational planning and follow-up; and coordinating moves with end-user departments, construction teams, and external vendors. The role also supports regulatory applications and compliance by maintaining Certificate of Need status reports, assisting with regulatory filings and documentation, supporting project cost schedules, and coordinating information for Medicare enrollment updates and license renewals across multiple states.

Requirements

Bachelor's degree (e.g., BA, BS) or equivalent combination of education and related experience.
1–2 years of related work experience; project management or healthcare operations experience is preferred.

Nice To Haves

High degree of organization, discipline, and attention to detail.
Ability to proactively manage multiple priorities and projects within tight deadlines.
Personal integrity, credibility, professionalism, and ability to earn trust and influence in a complex, matrixed environment.
Ability to coordinate teams, facilitate meetings, track action items, and communicate across multiple organizational levels.
Strong oral and written communication skills.
Excellent problem-solving abilities, including critical thinking and effective issue resolution.
Resilience and adaptability in ambiguous environments and when navigating obstacles.
Willingness and enthusiasm to learn and partner with subject matter experts.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Visio) and Monday.com, or ability and willingness to quickly develop proficiency.

Responsibilities

Serve as a supporting liaison with clinical, support, and business departments on new construction and renovation projects across multiple sites and states.
Support project management functions for new site activations, including assisting in the development of key deliverables and supporting execution of activation plans across multiple workstreams.
Track and report project progress, risks, and issues for review by project leadership.
Schedule meetings, prepare agendas and minutes, and process requisitions and invoices.
Support operational planning with end-user departments, tracking and following up on action items to ensure completion.
Coordinate move activities with end-user departments, construction project teams, and external vendors, with oversight from senior team members.
Provide responsive and professional support to internal stakeholders preparing to operate new sites.
Maintain and update Certificate of Need (CON) status reports for leadership review.
Assist in drafting Construction Notices and other regulatory filings, including compiling documentation for submission and closeout.
Support development of project cost schedules and other regulatory deliverables.
Coordinate compilation of information required for Medicare enrollment updates for hospitals, ASCs, and DME, and for license renewals across multiple states.
Support regulatory tracking and documentation processes while developing familiarity with applicable requirements and standards.
Perform additional duties as assigned, with prioritization and oversight provided by the Director or senior team members.