Associate Project Manager
About The Position
The Associate Project Manager supports Project Managers in delivering tenant improvement and building renovation projects from planning through final completion and client delivery. The role assists with day-to-day project coordination, documentation, and communication while developing the skills to manage projects independently relative to budget and schedule. Over time, the Associate Project Manager may manage smaller projects as experience grows. The position works with internal departments and associates, as well as general contractors, designers, architects, suppliers, vendors, clients, tenants, and other project stakeholders. It supports stakeholder relationships under the guidance of the Project Manager and contributes to customer service, effective communication, and coordinated project delivery.
Requirements
- Strong organizational skills, responsiveness, and initiative.
- Detail-oriented, with the ability to support multiple projects at once.
- Professional and customer service-oriented.
- Strong verbal and written communication skills, including the ability to work with clients, contractors, and leasing professionals.
- Proficiency in Word, Excel, PowerPoint, and Outlook.
- Basic understanding of construction terminology and design disciplines, with a strong desire to learn.
- Positive attitude and team-oriented approach.
- Coachable, with a willingness to grow into a Project Manager role.
- Commitment to customer service excellence and effective communication.
Nice To Haves
- Bachelor's degree from an accredited college or university in Construction Management, Real Estate, Architecture, Engineering, or a related field.
- 1–3 years of related experience in commercial real estate, construction, or project coordination.
- Familiarity with Procore or similar construction project management software.
Responsibilities
- Assist with projects from lease review, planning, and due diligence through test fitting, design, permitting, bidding, construction, FF&E procurement and installation, and move management.
- Help prepare and track project budgets and schedules.
- Assist with requests for proposals for construction services and compile bid comparisons for Project Manager review.
- Track change orders, submittals, RFIs, and project invoices.
- Schedule project meetings, take meeting minutes, and distribute action items.
- Attend site visits and assist with punch lists and quality control.
- Organize and maintain project documentation, including contracts, invoices, warranties, O&Ms, and as-builts.
- Assist with project closeout and Tenant Improvement Allowance reconciliation.
- Communicate project updates to internal teams and clients as directed.
- Promptly flag potential risks or issues to the Project Manager.
- Over time, manage smaller projects independently as experience grows.
- Maintain relationships with company associates and departments, and work with contractors, design professionals, suppliers, vendors, clients, tenants, and stakeholders.
- Take ownership of assigned tasks, follow through, and respond promptly to internal and external information requests.
- Keep relevant parties informed, including owners and clients, tenants, brokers, accounting, and property management.
- Use polite and respectful communication and contribute as a collaborative team member.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
