Associate Project Coordinator

SJE Inc.•Plymouth, MN

89d•$29 - $34•Onsite

About The Position

We are looking for an Associate Project Coordinator to support our Primex brand. This role will work out of our Plymouth, MN location. As our Associate Project Coordinator, you will support the project team from kickoff through closeout, helping projects stay on track, on budget, and aligned with quality standards and customer expectations. You will help coordinate plans, manage project details, communicate updates, and keep internal and external partners aligned throughout the project lifecycle. Every day, you will work closely with customers, project managers, leadership, and internal teams to help move projects forward. You will help build customer relationships, establish and manage expectations, prepare meeting agendas, record meeting notes, and provide weekly or monthly project updates. You will assist with reviewing project scope and schedules, identifying potential risks, tracking progress, and supporting issue resolution. You will also help coordinate work across engineering, procurement, production, testing, programming, and field service to ensure project activities are moving forward. In this role, you will also support project documentation and reporting, including Schedule of Values, RFIs, change orders, payment applications, invoices, and other project-related updates. You will help support project budgeting, cost forecasting, cash flow activities, and Accounts Receivable follow-up on late payments when needed. To thrive in this job, you must be organized, detail-oriented, and comfortable working with multiple people, priorities, and deadlines at one time. You should enjoy communicating with customers and internal teams, following up on open items, solving problems, and helping projects move successfully from kickoff through closeout.

Requirements

Strong communication and relationship-building skills with customers, internal teams, and external partners
Ability to coordinate project details, timelines, updates, meetings, and follow-up items
Strong organizational skills with the ability to manage multiple priorities and deadlines
Ability to assist with project scope review, schedules, risk identification, and issue resolution
Comfortable preparing agendas, recording meeting notes, and providing weekly or monthly project updates
Ability to support documentation and reporting, including schedules of values, RFIs, change orders, payment applications, invoices, and project status updates
Ability to work cross-functionally with engineering, procurement, production, testing, programming, field service, finance, and accounts receivable teams
Comfortable supporting project budgeting, cost forecasting, cash flow activities, and late-payment follow-up
A positive, team-focused approach with a willingness to support company goals and continuous improvement initiatives

Nice To Haves

Bachelor’s degree in Business Administration, Business Communications, Logistics/Supply Chain Management, Construction Management, or a related field preferred.

Responsibilities

Support the project team from kickoff through closeout.
Help coordinate plans, manage project details, communicate updates, and keep internal and external partners aligned.
Work closely with customers, project managers, leadership, and internal teams to help move projects forward.
Build customer relationships, establish and manage expectations.
Prepare meeting agendas, record meeting notes, and provide weekly or monthly project updates.
Assist with reviewing project scope and schedules, identifying potential risks, tracking progress, and supporting issue resolution.
Coordinate work across engineering, procurement, production, testing, programming, and field service.
Support project documentation and reporting, including Schedule of Values, RFIs, change orders, payment applications, invoices, and other project-related updates.
Support project budgeting, cost forecasting, cash flow activities, and Accounts Receivable follow-up on late payments.